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Commission Meeting 01-16-2018
MINUTES
REGULAR COMMISSION MEETING
January 16, 2018
6:30 PM


A. ~CALL TO ORDER- Mayor Surrency
~~~~~~~~1. ~Invocation- Vice Mayor Howard
~~~~~~~~2. ~Pledge of Allegiance – Commissioner Bouie

B. ~APPROVAL OF AGENDA
Moved to approve with amendments
Motion- Vice Mayor Howard               Second-Commissioner Bouie

Commissioner Bouie
Yes
Commissioner Floyd
Yes
Commissioner Roberts-Cheatham
Not Present
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 4-0

C. ~RECOGNITIONS & GUESTS- None

D. ~COMMITTEE REPORTS/PRESENTATIONS/PROCLAMATIONS
1. Proclamation- William “Bill” Cuthbert Day
Mayor Surrency read the Proclamation declaring December 18, 2017 will forever be William “Bill” Cuthbert Day in the City of Hawthorne.

2. Proclamation- Elizabeth “Betty” Swain Surrency
Mayor Surrency read the Proclamation declaring December 31 as Commissioner Elizabeth “Betty” Swain Surrency Day.

E. ~CITIZEN COMMENTS – None

F. ~ROUTINE ITEMS
1.  Commission Meeting Minutes (December 5, 2017)
Moved to approve the minutes
Motion- Commissioner Bouie      Second- Commissioner Floyd

Commissioner Bouie
Yes
Commissioner Floyd
Yes
Commissioner Roberts-Cheatham
Not Present
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 4-0

2.  Mr. Harmon Manning Utility Billing
Moved to authorize the City Manager to deduct off May charges.  Mr. Manning must pay another $200 deposit and pay $128.00 towards his outstanding debt to have his water service restored.  The remaining $100 balance will be divided over 4 months in addition to his regular payment.
Motion- Vice Mayor Howard               Second- Commissioner Floyd

Commissioner Bouie
Yes
Commissioner Floyd
Yes
Commissioner Roberts-Cheatham
Not Present
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 4-0

3.  Resolution- Consultants’ Competitive Negotiations Act (CCNA)
City Attorney Hoehn read the Resolution by title only.
Moved to authorize the Mayor and City Manager to sign the agreement for continuing professional engineering and related services.
Motion- Vice Mayor Howard               Second- Commissioner Floyd

Commissioner Bouie
Yes
Commissioner Floyd
Yes
Commissioner Roberts-Cheatham
Not Present
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 4-0

4.  ACBOCC Wetlands Ordinance
City Manager Vause gave an update on the ACBOCC.  No action was needed.

5.  Hawthorne Wellness Center/Hawthorne Fitness Center Contracts
Moved to direct staff to set up a grace period for annual prepaid Hawthorne Fitness center clients.
Motion- Vice Mayor Howard               Second- Commissioner Bouie

Commissioner Bouie
Yes
Commissioner Floyd
Yes
Commissioner Roberts-Cheatham
Not Present
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 4-0



6.  MTPO
Moved to make the suggested recommendation for Mr. Doug Jones of Archer to continue to serve in his position.
Motion- Commissioner Bouie      Second- Vice Mayor Howard

Commissioner Bouie
Yes
Commissioner Floyd
Yes
Commissioner Roberts-Cheatham
Not Present
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 4-0

7.  Lindsey Phillips Park Sunrise Service and Worship Dates
Moved to direct staff to schedule the two dates at Lindsey Phillips Park.  Any other dates must be approved by the City Manager.
Motion- Commissioner Bouie      Second- Commissioner Floyd

Commissioner Bouie
Yes
Commissioner Floyd
Yes
Commissioner Roberts-Cheatham
Not Present
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 4-0

G.  PUBLIC HEARING
SECOND READING- None
FIRST READING
1.  CPA 17-1 Higginbotham
City Attorney Hoehn read the Ordinance by title.
Moved to adopt the Comprehensive Plan Ordinance on 1st reading.
Motion- Commissioner Floyd              Second- Vice Mayor Howard

Commissioner Bouie
Yes
Commissioner Floyd
Yes
Commissioner Roberts-Cheatham
Not Present
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 4-0

2.  LDR 17-2 Higginbotham
City Attorney Hoehn read the Ordinance by title only.
Moved to adopt the Land Development Regulation Ordinance on 1st reading.
Motion- Commissioner Floyd              Second- Commissioner Bouie

Commissioner Bouie
Yes
Commissioner Floyd
Yes
Commissioner Roberts-Cheatham
Not Present
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 4-0
* City Attorney Hoehn announced the P&Z Board have reviewed all the CPA’s and LDR’s and recommend approval.

3.  CPA 17-2 Culpepper
City Attorney Hoehn read the Ordinance by title only.
Moved to adopt the Comprehensive Plan Ordinance on 1st reading.
Motion- Commissioner Bouie      Second- Commissioner Floyd

Commissioner Bouie
Yes
Commissioner Floyd
Yes
Commissioner Roberts-Cheatham
Not Present
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 4-0

4.  LDR 17-3 Culpepper
City Attorney Hoehn read the Ordinance by title only.
Moved to adopt the Land Development Regulation Ordinance on 1st reading.
Motion- Commissioner Bouie              Second- Commissioner Floyd

Commissioner Bouie
Yes
Commissioner Floyd
Yes
Commissioner Roberts-Cheatham
Not Present
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 4-0

5.  CPA 17-3 Florida Septic
City Attorney Hoehn read the Ordinance by title only.
Moved to adopt the Comprehensive Plan Ordinance on 1st reading.
Motion- Vice Mayor Howard               Second- Commissioner Bouie

Commissioner Bouie
Yes
Commissioner Floyd
Yes
Commissioner Roberts-Cheatham
Not Present
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 4-0

6.  LDR 17-4 Florida Septic
City Attorney Hoehn read the Ordinance by title only.
Moved to adopt the Land Development Regulation Ordinance on 1st reading.
Motion- Commissioner Bouie              Second- Commissioner Floyd

Commissioner Bouie
Yes
Commissioner Floyd
Yes
Commissioner Roberts-Cheatham
Not Present
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 4-0

H.  DISCUSSION ITEMS
1.  Fuel Tax
City Manager Vause gave an update on the Local Option Gas Tax distribution between the 8 municipalities.

I.  CITIZEN COMMENTS
Mr. Larry Tilbury asked for clarification on the amount of the minimum water bill.

J. ~REPORTS/ANNOUNCEMENTS/INFORMATION
1. City Manager Vause gave her City Manager report.

2. City Attorney Hoehn- No report

3. City Commission
Commissioner Floyd- No report
Commissioner Roberts-Cheatham- Not present
Commissioner Bouie- No report
Vice Mayor Howard- No report

4. Mayor Surrency- Mr. Carl Lee Grimes is in the hospital please keep him in your prayers.  Recreation Basketball have started.  HYS Baseball and Softball will begin soon.  NOMADS are back in town.  FFA still doing the pig raffle.  Hawthorne PTA is raising money for PTA T-shirts.  Legislative Days January 30-31.

K. ~ADJOURN @ 8:30PM


These minutes are submitted for approval.


                                                                                                        
LaKesha H. McGruder, MMC                        Matthew Surrency, Mayor
City Clerk