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City Commission Meeting 09-07-2017
MINUTES
REGULAR COMMISSION MEETING
September 7, 2017
6:30 PM

A. ~CALL TO ORDER- Mayor Surrency
~~~~~~~~1. ~Invocation- Commissioner Roberts-Cheatham
~~~~~~~~2. ~Pledge of Allegiance- Commissioner Floyd

B. ~APPROVAL OF AGENDA
Moved to approve the agenda with amendments
Motion- Commissioner Roberts-Cheatham           Second- Vice Mayor Howard

Commissioner Bouie
Yes
Commissioner Floyd
Yes
Commissioner Roberts-Cheatham
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 5-0

C. ~RECOGNITIONS & GUESTS

D. ~COMMITTEE REPORTS/PRESENTATIONS/PROCLAMATIONS
1.  Proclamation- September Public Education Awareness Month
The City Commission declared September 2017 as Public Education Awareness Month

E. ~CITIZEN COMMENTS
Mrs. Jane Barclay- Recent construction on SE 221 Street is affecting her business and ask the City Commission to revisit the design.

F. ~ROUTINE ITEMS
1.  City Commission Minutes (August 15, 2017- Budget Workshop)
                                (August 15, 2017- Commission Meeting)
Moved to approve the above minutes
Motion- Vice Mayor Howard               Second- Commissioner Floyd

Commissioner Bouie
Yes
Commissioner Floyd
Yes
Commissioner Roberts-Cheatham
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 5-0

2.  New City Hall Update-Resolution
Moved to direct staff to advertise the remodeling of the building
Motion- Commissioner Roberts-Cheatham           Second- Commissioner Floyd
City Attorney Hoehn read the Resolution by title only

Commissioner Bouie
Yes
Commissioner Floyd
Yes
Commissioner Roberts-Cheatham
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 5-0

3.  Relocation of Water Line- Resolution
Moved to approve and direct the Mayor and City Manager to enter into a contract with Worth Construction to move the water line on SR20.
Motion- Commissioner Bouie              Second- Commissioner Floyd
City Attorney Hoehn read the Resolution by title only

Commissioner Bouie
Yes
Commissioner Floyd
Yes
Commissioner Roberts-Cheatham
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 5-0

4.  Gator Gobblers, License Agreement
Moved to approve the resolution authorizing the Mayor and City Manager to execute the agreement.
Motion- Commissioner Floyd              Second- Commissioner Roberts-Cheatham
City Attorney Hoehn read the Resolution by title only

Commissioner Bouie
Yes
Commissioner Floyd
Yes
Commissioner Roberts-Cheatham
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 5-0

5.  Hawthorne Athletic Park Expansion-Hawthorne Fitness Center-City Manager Vause
Moved to authorize the Mayor and City Manager to execute the interlocal agreement with ACBOCC for purchase of the Hawthorne Fitness Center and Sales Contact with owner contingent on County approval on interlocal agreement.
Motion- Commissioner Floyd              Second- Commissioner Roberts-Cheatham
City Attorney Hoehn read the Resolution by title only

Commissioner Bouie
Yes
Commissioner Floyd
Yes
Commissioner Roberts-Cheatham
Yes
Vice Mayor Howard
No
Mayor Surrency
Yes
Vote 4-1

6.  Declaration of Emergency
Moved to approve the resolution as presented.
Motion- Commissioner Roberts-Cheatham           Second- Commissioner Bouie
City Attorney Hoehn read the resolution by title only.

Commissioner Bouie
Yes
Commissioner Floyd
Yes
Commissioner Roberts-Cheatham
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 5-0

7.  Mutual Benefit and Use Agreement for Debris Management
Moved to approve the resolution
Motion- Commissioner Floyd                      Second- Commissioner Bouie
City Attorney Hoehn read the resolution by title only.

Commissioner Bouie
Yes
Commissioner Floyd
Yes
Commissioner Roberts-Cheatham
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 5-0

G.  PUBLIC HEARING
SECOND READING- None

FIRST READING
1. Tentative Adoption of the FY2017-2018 Preliminary Millage Rate
Moved to adopt the resolution as presented.
Motion- Commissioner Floyd                      Second- Commissioner Roberts-Cheatham
City Attorney Hoehn read the resolution by title only.

Commissioner Bouie
Yes
Commissioner Floyd
Yes
Commissioner Roberts-Cheatham
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 5-0
2. Ordinance Adopting the Tentative Budget for FY2017-2018
Moved to adopt the ordinance creating the Tentative Budget for FY 2017-2018
Motion- Commissioner Bouie              Second- Vice Mayor Howard
City Attorney Hoehn read the ordinance by title only.

Commissioner Bouie
Yes
Commissioner Floyd
Yes
Commissioner Roberts-Cheatham
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 5-0

3. A 17-1 Higginbotham, Lubben, and Saunders Annexation First Reading
Moved to adopt the ordinance as presented on 1st reading.
Motion- Vice Mayor Howard                       Second- Commissioner Floyd
City Attorney Hoehn read the ordinance by title only

Commissioner Bouie
Yes
Commissioner Floyd
Yes
Commissioner Roberts-Cheatham
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 5-0

4. A 17-2 Culpepper Annexation First Reading
Moved to adopt the ordinance as presented on 1st reading.
Motion- Commissioner Floyd                      Second- Commissioner Roberts-Cheatham
City Attorney Hoehn read the ordinance by title only.

Commissioner Bouie
Yes
Commissioner Floyd
Yes
Commissioner Roberts-Cheatham
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 5-0

H.  DISCUSSION ITEMS
1. Ethics Course- Alachua League of Cities
City Commission Ethics Course in Alachua on October 5, 2017 at 8am – 1pm.

I.  CITIZEN COMMENTS - None ~

J. ~REPORTS/ANNOUNCEMENTS/INFORMATION
1. City Manager Vause gave her City Manager’s report.
2. City Attorney Hoehn- No report
3. City Commission
Commissioner Floyd- No report
Commissioner Roberts-Cheatham- No report
Commissioner Bouie- No report
Vice Mayor Howard- No report
4. Mayor Surrency- No school Friday and Monday due to storm Irma.  Volunteers still needed for clean up after storm.  New path of storm shows it coming through Hawthorne and Palatka.

K. ~ADJOURN at 9:00PM


These minutes are submitted for approval.


                                                                                                        
LaKesha H. McGruder, MMC                                Matthew Surrency, Mayor
City Clerk