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City Commission Meeting 12-06-2016
AGENDA
REGULAR COMMISSION MEETING
December 6, 2016
6:30 PM

  • CALL TO ORDER – Mayor Surrency
  • Invocation – Commissioner Floyd
  • Pledge of Allegiance- Vice Mayor Howard
  • APPROVAL OF AGENDA
  • Moved to approve the agenda with amendments
  • Motion- Vice Mayor Howard               Second- Commissioner Roberts
Commissioner Bouie
Yes
Commissioner Floyd
Yes
Commissioner Roberts-Cheatham
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 5-0       

  • RECOGNITION & GUESTS - Alachua County Commissioner Robert Hutchinson
  • COMMITTEE REPORTS/PRESENTATIONS/PROCLAMATIONS
  • Presentation by Mr. Charles Ray (PPM), Brownfield
  • City applied to receive a grant from FDEP (EPA?), Mr. Charles explained of the Brownfield Redevelopment Program: what are Brownfields, benefits, success stories, and technical and financial tools. Hawthorne is applying for a community-wide grant, max combined $400,000 (Assessment Grant).
  • Roberts asked if presence of hazardous materials would expedite the process. Charles responded – the grant process would not be expedited, but the application would become more competitive. Mayor Surrency asked about using grant money for recreation properties outside the city. Charles replied if the property is in a service area, it is considered within the city. Otherwise has to be within the legal jurisdiction of the city.
  • Safe Routes to School Presentation 2016 Grant Application - Lauren D.
  • UF Center for Health and the Built Environment. Grant administered by FDOT. Hawthorne will be the pilot initiative for a rural community initiative. Focusing on 65th Ave. Application will be submitted by December 31st.
  • Questions: Commissioners expressed fellow concerns with the area and support for the project. Cindy Tyrell: Questioned if there is a predetermined amount for the grant. The grant is expected to be close to $250,000.
  • CITIZEN COMMENTS
  • Cindy Tyrell: Update the city website to reflect the new PZB members as well as the previous agenda and meetings. October 18th minutes, contained a misprint n 2015-2016 budget: ordinance should read “water” instead of wastewater and was read out loud “water”. In agenda memo and ordinance. Have this be corrected by resolution. Updated budget placed in the library.
  • Mona Moore: recent resident to Hawthorne, lives on SE 69th Ave. Concerns over the speed on the road and the resulting safety issues.
  • ROUTINE ITEMS
  • City Commission Meeting Minutes Nov. 15th, 2016
  • Moved to approve the above minutes
Motion- Vice Mayor Howard                       Second- Commissioner Roberts

Commissioner Bouie
Yes
Commissioner Floyd
Yes
Commissioner Roberts-Cheatham
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 5-0

  • Resolution - CDBG Downtown Water Line
  • Agenda Memo read by City Attorney regarding opening a bank account for the CDBG water line. Open account to hold the CDBG grant with the Ameris Bank. Moved to approve the resolution to open a checking account using $100 from the water enterprise fund as an opening deposit.  
Motion- Commissioner Roberts                    Second- Commissioner Bouie
City Attorney Hoehn read the Resolution by title only.

Commissioner Bouie
Yes
Commissioner Floyd
Yes
Commissioner Roberts-Cheatham
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 5-0

  • Resolution - Sanitation Checking Account
  • City Attorney read agenda memo to open a sanitation checking account with Ameris Bank. Reiterated the sewer fund is equivalent to the wastewater fund. Moved to approve the Resolution to open a separate checking account for a Sanitation Fund.
Motion- Vice Mayor Howard                       Second- Commissioner Bouie
City Attorney Hoehn read the Resolution by title only.

Commissioner Bouie
Yes
Commissioner Floyd
Yes
Commissioner Roberts-Cheatham
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 5-0

  • PUBLIC HEARING (SECOND READING)
  • Marijuana Moratorium
  • City Attorney read agenda memo on marijuana dispensaries moratorium ordinance. Commission moved to approve the resolution to establish a 6 month moratorium on marijuana dispensaries.
  • Citizen Comment - opposition to moratorium on dispensaries                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                         
Motion- Commissioner Floyd                      Second- Vice Mayor Howard
Ordinance read by City Attorney by title only.

Commissioner Bouie
Yes
Commissioner Floyd
Yes
Commissioner Roberts-Cheatham
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 5-0

  • Ordinance - Water Ordinance Changes
  • Agenda memo read by City Attorney regarding a 1.5% fiscal increase water rate increase with no other changes.
  • Jewel Beall – citizen has an issue with the quality of water in her home. Complained about the smell and then resulting chlorine increase in the water.
  • Moved to adopt the ordinance to amend the city’s code related to the charges of rates of water & sewer.
Motion- Commissioner Floyd                      Second- Commissioner Bouie
Ordinance read by City Attorney by title only.

Commissioner Bouie
Yes
Commissioner Floyd
Yes
Commissioner Roberts-Cheatham
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 5-0
  • Ordinance – CPA 16-1 EA-Hawthorne Comprehensive Plan Amendments
  • Agenda Memo read by City Attorney. Presentation given by Chris Dougherty of Littlejohn elaborating staff report given for the Comprehensive Plan Amendment.
  • Agency Comments: Hutchinson addressed appreciation for the method of approaching mitigation. Also applauded the PUD process which encourages buffer interaction.
  • Citizen concerns
  • Ken Davis –Doesn’t believe PUD and Comp Plans should be so intertwined. Concern with the wildlife corridor crossings and where they will be located.
  • Cindy: requested explanation of waiver of annexation fees for the current fiscal year and if there are any anticipated annexation fees for fiscal year 2016-2017.
  • Katie Davis: Concerned with the quality of public notices. Overall, believed there is a lack of restrictive protections in the CPA.
  • Dianne Stevens – Against the Plum Creek development for fear of development interfering with Hawthorne’s “outdoor-sportsman” character.
  • Laurie Wiggins: Reiterated wildlife should be protected and extra care should be given to maintaining water quality.  
  • Mayor Surrency addressed citizen concerns. City Attorney read the proposed Ordinance by title 2016-09.
Moved to adopt ordinance to approve the associated changes within the Comprehensive Plan Amendment CPA 16-1
Motion- Commissioner Roberts-Cheatham           Second- Vice Mayor Howard

Commissioner Bouie
Yes
Commissioner Floyd
Yes
Commissioner Roberts-Cheatham
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 5-0
  • Citizen Comment (After motion to approve ordinance): 2:15:30
  • DISCUSSION ITEMS
  • Dec 20th and January 3rd meetings.
  • Commission moved to cancel the December 20th and 3rd meeting. Will reinstate the 3rd if needed.
Motion- Commissioner Roberts            Second- Vice Mayor Howard

Commissioner Bouie
Yes
Commissioner Floyd
Yes
Commissioner Roberts-Cheatham
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 5-0

  • CITIZEN COMMENTS – None
  • ADJOURN
  • At 8:52pm
  • Announcements by Mayor and Commissioner Bouie


These minutes are submitted for approval.

                                                                                                
Allison Reagan,                                 Matthew Surrency, Mayor
City Planner (in lieu of the City Clerk)