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City Commission Meeting 11-15-2016
MINUTES
REGULAR COMMISSION MEETING
November 15, 2016
6:30 PM

A. ~CALL TO ORDER- Mayor Surrency
~~~~~~~~1. ~Invocation- Commissioner Bouie
~~~~~~~~2. ~Pledge of Allegiance- Vice Mayor Howard

B. ~APPROVAL OF AGENDA
Moved to approve the agenda with amendments
Motion- Commissioner Bouie      Second- Vice Mayor Howard

Commissioner Bouie
Yes
Commissioner Floyd
Yes
Commissioner Roberts-Cheatham
Not Present
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 4-0

C. ~RECOGNITIONS & GUESTS- None

D. ~COMMITTEE REPORTS/PRESENTATIONS/PROCLAMATIONS
1.  Ms. Heather Davis of Haven Hospice
The City Commission read a Proclamation proclaiming November 2016 as National Hospice Palliative Care Month.

E. ~CITIZEN COMMENTS
Mr. Wallace Russell & Mrs. Sharon Surrency.  Hawthorne Area Resource Center.  Food pantry started by Hawthorne Methodist Church and the Holy Communion Episcopal Church open yesterday.  Asking people to help spend the world that it is now open.

F. ~ROUTINE ITEMS
1.  Commission Meeting October 18, 2016
2.  Special Commission Meeting November 7, 2016
Moved to approve the minutes from October 18, 2016 & November 7, 2016.
Motion- Vice Mayor Howard               Second- Commissioner Bouie

Commissioner Bouie
Yes
Commissioner Floyd
Yes
Commissioner Roberts-Cheatham
Not Present
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 4-0

3.  Resolution- Engineering Service Agreement- Bidding & Construction CDBG 16NR
City Attorney Hoehn read the Resolution by title only.
Moved to authorize the Mayor and City Manager to execute an agreement for Engineering Services for the CDBG Downtown waterline replacement project.
Motion- Commissioner Floyd              Second- Commissioner Bouie

Commissioner Bouie
Yes
Commissioner Floyd
Yes
Commissioner Roberts-Cheatham
Not Present
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 4-0

4.  Resolution- Handicap parking at LOCNP
City Attorney Hoehn read the Resolution by title only.
Moved to approve and authorize the City Manager to approve and accept the lowest responsible and qualified bidder not to exceed $15K for the parking pad and sidewalk at LOCNP.
Motion- Commissioner Floyd              Second- Vice Mayor Howard

Commissioner Bouie
Yes
Commissioner Floyd
Yes
Commissioner Roberts-Cheatham
Not Present
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 4-0

5.  Resolution- 6” water main line to the LOCNP
City Attorney Hoehn read the Resolution by title only.
Moved to authorize the City Manager to approve to proceed with the water line main project to LOCNP.
Motion- Vice Mayor Howard               Second- Commissioner Floyd

Commissioner Bouie
Yes
Commissioner Floyd
Yes
Commissioner Roberts-Cheatham
Not Present
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 4-0

6.  Lions Club Donation for the needy
Moved to approve the donation of $671.63 Lion’s Club donation to the Hawthorne Resource Center and distribute the remaining funds to Shell Elementary and Hawthorne Middle High School.
Motion- Commissioner Bouie      Second- Vice Mayor Howard


Commissioner Bouie
Yes
Commissioner Floyd
Yes
Commissioner Roberts-Cheatham
Not Present
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 4-0

G.  PUBLIC HEARING
SECOND READING
1.  FY2015-2016 Budget amendments
City Attorney Hoehn read the Ordinance by title only.
Moved to approve the Ordinance on 2nd reading.
Motion- Commissioner Floyd              Second- Vice Mayor Howard

Commissioner Bouie
Yes
Commissioner Floyd
Yes
Commissioner Roberts-Cheatham
Not Present
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 4-0
FIRST READING
1.  Establishing a temporary zoning moratorium on marijuana dispensaries
City Attorney Hoehn read the Ordinance by title only.
Moved to approve the ordinance establishing a temporary zoning moratorium.
Motion- Vice Mayor Howard               Second- Commissioner Floyd

Commissioner Bouie
Yes
Commissioner Floyd
Yes
Commissioner Roberts-Cheatham
Not Present
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 4-0

2.  Water Ordinance Changes
City Attorney Hoehn read the Ordinance by title only.
Moved to adopt the ordinance on 1st reading with the 1.5% increase as presented.
Motion- Vice Mayor Howard               Second- Commissioner Bouie

Commissioner Bouie
Yes
Commissioner Floyd
Yes
Commissioner Roberts-Cheatham
Not Present
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 4-0

H.  DISCUSSION ITEMS- None
I.  CITIZEN COMMENTS
Mrs. Sharon Surrency- Thank you to the City of Hawthorne for the donation to the Hawthorne Resource Center.
Mr. Leonard Jones- questioned if the City has an ordinance for codes regarding swimming pools not being fenced in.  ~

J. ~REPORTS/ANNOUNCEMENTS/INFORMATION
1. City Manager Vause gave her City Managers report.

2. City Attorney Hoehn- No report

3. City Commission
Commissioner Roberts-Cheatham- Not present
Commissioner Floyd- No report
Commissioner Bouie- No report
Vice Mayor Howard- No report

4. Mayor Surrency- Received a letter from ACBOCC stating the changes we made to the Comp Plan Amendment which was suggested by ACBOCC still does not meet their approval.  Will have staff follow up with the ACBOCC to remind them of their suggestions and that we did what they asked.

K. ~ADJOURN @ 8:05PM


These minutes are submitted for approval.



                                                                                                
LaKesha H. McGruder, CMC                                Matthew Surrency, Mayor
City Clerk