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City Commission Minutes 10-20-2015
MINUTES
REGULAR COMMISSION MEETING
OCTOBER 20, 2015
6:30 PM

A. ~CALL TO ORDER- Mayor Surrency
~~~~~~~~1. ~Invocation- Commissioner Bouie
~~~~~~~~2. ~Pledge of Allegiance- Vice Mayor Howard

B. ~APPROVAL OF AGENDA with amendments
Motion- Commissioner Roberts            Second- Vice Mayor Howard

Commissioner Bouie
Yes
Commissioner Floyd
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 5-0

C. ~RECOGNITIONS & GUESTS
1.  Mr. Al Davis Retirement Recognition
The City Commission presented Mr. Davis with a plaque representing his retirement after 17 years of service to the City of Hawthorne.

2.  Ms. Janice Stallings presented the City of Hawthorne with a wood, hand carved sign for the LOCNP.

D. ~COMMITTEE REPORTS/PRESENTATIONS/PROCLAMATIONS
1.  Presentation of FRDAP Checks
Ms. Valerie Rivers Department of Environmental Protection presented the City of Hawthorne with a $100K FRDAP for the Hawthorne Athletic Park and LOCNP.

2.  Ms. Iva McLaughlin 100th Birthday Proclamation
Mayor Surrency read a Proclamation celebrating Ms. Iva McLaughlin 100th Birthday celebration.

3.  Citizen of the Month
The City of Hawthorne recognized some local residents and local businesses that volunteered to help do some renovations to the home of Ms. Jennifer Tozzo.


4.  City Government Week Resolution
Mayor Surrency read the Resolution recognizing City Government Week October 18-24, 2015.

E. ~CITIZEN COMMENTS
Mr. Keith Harmon, Hawthorne Library Manager- United Way program at Shell Elementary and they are looking for volunteers to help read to the children.

Ms. Belinda Williams- A registered nurse and would like to volunteer her time to help with the seniors in the area and open a senior daycare.

Mr. Larry Tilbury- What is the status of the Code Enforcement Board.  City Manager Vause stated we have posted for the position for the City Planner that will also do the Code Enforcement but until then if we have an emergency that comes up staff will handle it.

F. ~ROUTINE ITEMS
1.  City Commission Minutes
A. Regular Commission Meeting September 15, 2015
Moved to approve the minutes
Motion- Vice Mayor Howard               Second- Commissioner Bouie

Commissioner Bouie
Yes
Commissioner Floyd
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 5-0

2.  Resolution- Agreement with Sustainable Design Group
Moved to approve the resolution authorizing the agreement with Sustainable Design Group.
Motion- Commissioner Floyd              Second- Commissioner Roberts
City Attorney Hoehn read the resolution by title only.

Commissioner Bouie
Yes
Commissioner Floyd
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 5-0

3.  ACBOCC Comments
City Staff and the City Commission discussed the comments from ACBOCC regarding the Plum Creek Annexations.  Mr. Tim Jackson was present.

4.  Resolution- Grant Agreement A6007 Little Orange Creek Nature Park Phase I (FRDAP)
Moved to adopt the resolution authorizing the agreement.
Motion- Commissioner Bouie      Second- Commissioner Floyd
City Attorney Hoehn read the resolution by title only.


Commissioner Bouie
Yes
Commissioner Floyd
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 5-0

5.  Resolution- Grant Agreement A6006 Hawthorne Athletic Park Phase II Florida (FRDAP)- Moved to adopt the resolution authorizing the agreement.
Motion- Vice Mayor Howard               Second- Commissioner Bouie
City Attorney Hoehn read the resolution by title only.

Commissioner Bouie
Yes
Commissioner Floyd
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 5-0

6.  Resolution- FRDAP General Administration Contract- Little Orange Creek Nature Park
Moved to adopt the resolution authorizing the agreement.
Motion- Commissioner Floyd              Second- Commissioner Roberts
City Attorney Hoehn read the resolution by title only.

Commissioner Bouie
Yes
Commissioner Floyd
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 5-0

7.  Resolution- FRDAP General Administration Contract- Hawthorne Athletic Park
Moved to authorize the Mayor and City Manager to execute the FRDAP general administration contract for Hawthorne Athletic Park.
Motion- Commissioner Bouie      Second- Commissioner Floyd
City Attorney Hoehn read the resolution by title only.

Commissioner Bouie
Yes
Commissioner Floyd
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 5-0

8.  Resolution- Ms. Dorothy Thurman 6037 SE 215th Street
Moved to approve the resolution for an automatic monthly sewer adjustment until such time the leak is fixed.
Motion- Vice Mayor Howard               Second- Commissioner Bouie
City Attorney Hoehn read the resolution by title only.

Commissioner Bouie
Yes
Commissioner Floyd
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 5-0

9.  Resolution- Interlocal Agreement for Planning Services with ACBOCC FY 2015-16
Moved to adopt the resolution authorizing the agreement.
Motion- Commissioner Roberts    Second- Commissioner Floyd
City Attorney Hoehn read the resolution by title only.

Commissioner Bouie
Yes
Commissioner Floyd
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 5-0

10.  Request for position ACBOCC Letter
Moved to direct the Mayor and City Manager to write a letter of support for the proposed sales tax referendum.
Motion- Vice Mayor Howard               Second- Commissioner Bouie

Commissioner Bouie
Yes
Commissioner Floyd
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 5-0

11.  Resolution- Hawthorne Museum Painting
Moved to authorize the City Manager to hire Sinatra Williams to paint the museum and purchase the paint and rent the lift.
Motion- Commissioner Roberts    Second- Vice Mayor Howard

Commissioner Bouie
Yes
Commissioner Floyd
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 5-0

G.  PUBLIC HEARING
SECOND READING- None

*Commissioner Floyd left the meeting at this time.
FIRST READING
A.  Ordinance- FY2014-2015 Budget Amendment Ordinance
Moved to approve the ordinance on first reading.
Motion- Commissioner Bouie      Second- Vice Mayor Howard

Commissioner Bouie
Yes
Commissioner Floyd
Not Present
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 4-0

H.  DISCUSSION ITEMS- None

I.  CITIZEN COMMENTS - None ~
J. ~REPORTS/ANNOUNCEMENTS/INFORMATION
1. City Manager Vause gave an update on Drainage, FDOT Loan, St. Johns River Water Management, CDBG, FRDAP, LOCNP, Old Hawthorne Theater and Staff.

2. City Attorney Hoehn- No report

3. City Commission
Commissioner Roberts- Congratulations to Mayor Surrency for making the cover of QC Magazine.  Health Fair was a great success.

Commissioner Floyd- Not Present

Commissioner Bouie- No Report
Vice Mayor Howard- Alton Rutledge has done a great job in the Lindsey Phillips City Park.

4. Mayor Surrency- Chamber of Commerce Halloween Event October 30-31, 2015.  Thank you to City Staff for helping the City of Archer with their utility billing problems.  City Clerk attended and completed her conference to stay clerk certified.  Ask staff to look into painting the outside of the new water tower on SE 65th Avenue.

City Manager Vause announced she will be Wednesday-Friday.  She was invited to travel with Gainesville Chamber of Commerce to South Carolina.

K. ~ADJOURN @ 8:45PM

These minutes are submitted for approval.


                                                                                                        
LaKesha H. McGruder, CMC                                Matthew Surrency, Mayor
City Clerk