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City Commission Minutes 05-05-2015
MINUTES
REGULAR COMMISSION MEETING
TUESDAY, MAY 5, 2015
6:30 PM

A. ~CALL TO ORDER- Mayor Surrency
~~~~~~~~1. ~Invocation- Vice Mayor Howard
~~~~~~~~2. ~Pledge of Allegiance – Commissioner Carlton

B. ~APPROVAL OF AGENDA
Moved to approve with amendments
Motion- Commissioner Roberts    Second- Commissioner Bouie

Commissioner Carlton
Yes
Commissioner Bouie
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 5-0

C. ~RECOGNITIONS & GUESTS

D. ~COMMITTEE REPORTS/PRESENTATIONS/PROCLAMATIONS
1.  Presentation- Sheriff Darnell, Annual Report
Sheriff Darnell introduced her staff and went over the Annual Report for the City of Hawthorne
2.  Proclamation- Bicycle Month
The City Commission presented a Proclamation from Governor Rick Scott.

E. ~CITIZEN COMMENTS
Ms. Janice Brown Stallings- Was given 3k pine trees and they need help planting them at LOCNP.
Mr. Winfred Jenkins- Ask the City Commission to please look into putting benches in downtown Hawthorne so people can sit and enjoy the scenery.
Mr. Lenton Herring- Commend the City Commission on doing a great job.  Have witnessed people turning on the wrong side of State Road 20/Hawthorne Road because there is no sign at the corner of his street that tells which way to turn.

F. ~ROUTINE ITEMS
1.  City Commission Minutes
A. April 21, 2015 Comm. Meeting
Moved to approve the minutes
Motion- Vice Mayor Howard               Second- Commissioner Roberts

Commissioner Carlton
Yes
Commissioner Bouie
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 5-0

2.  Resolution- Calling the 2015 Annual Election
City Manager Vause- The Mayor and City Manager shall post a notice calling the 2015 City Election on June 9, 2015.
Moved to adopt the Resolution
Motion-Commissioner Roberts     Second- Commissioner Carlton
City Attorney Hoehn read the Resolution by title only.

Commissioner Carlton
Yes
Commissioner Bouie
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 5-0

3.  Resolution- FLC 89th Conference Advertisement
City Manager Vause- Staff recommends buying an advertisement in the FLC special conference issue of Quality Cities for the 2015 Conference in Orlando.  The ¼ page is $250.
Moved to adopt the Resolution as presented and purchase a ¼ page for the FLC.
Motion- Commissioner Carlton    Second- Commissioner Bouie
City Attorney Hoehn read the Resolution by title only.

Commissioner Carlton
Yes
Commissioner Bouie
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 5-0

4.  Resolution- CSX Application for Utility Installations
City Manager Vause- The applications to the water line for the Love’s Travel Plaza have been executed.  All fees have been waived with the exception of CSX.  There fee is $2500.00
Moved to adopt the Resolution to have the Mayor and City Manager process the $2500.00 fee to CSX.
Motion- Vice Mayor Howard               Second- Commissioner Roberts
City Attorney Hoehn read the Resolution by title only.





Commissioner Carlton
Yes
Commissioner Bouie
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 5-0

5.  Resolution- HYS Contract
City Manager Vause- Staff recommends entering into the contract with HYS to provide athletics for the City of Hawthorne.
Moved to adopt the Resolution
Motion- Commissioner Bouie              Second- Vice Mayor Howard
City Attorney Hoehn read the Resolution by title only.

Commissioner Carlton
Yes
Commissioner Bouie
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 5-0

6.  FDEP Wastewater Permit Renewal Application Preparation
City Manager Vause- Staff recommends approving the resolution authorizing Mittauer & Associates to prepare the FDEP Renewal Application for the Wastewater Treatment Plant.
Moved to adopt the Resolution approving the contract with Mittauer.
Motion- Vice Mayor Howard               Second- Commissioner Carlton
City Attorney Hoehn read the Resolution by title only.

Commissioner Carlton
Yes
Commissioner Bouie
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 5-0

G.      PUBLIC HEARING
SECOND READING- None

FIRST READING
A.  Ordinance- Cross Connection Plan
City Manager Vause- A cross connection plan is where under certain circumstances the user is required to install and maintain a backflow preventer device and or such other control methods stated in the ordinance to me the cross connection requirements.
Moved to approve the Ordinance on first reading
Motion- Vice Mayor Howard               Second- Commissioner Bouie
City Attorney Hoehn read the Ordinance by title only


Commissioner Carlton
Yes
Commissioner Bouie
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 5-0

H.  DISCUSSION ITEMS- None

I.   ~CITIZEN COMMENTS
Ms. Janice Brown Stallings- The City Museum is now open on Saturdays from 1PM-4PM. ~
J. ~REPORTS/ANNOUNCEMENTS/INFORMATION
1. City Manager Vause gave her week in review.
2. City Attorney Hoehn- None
3. City Commission
Commissioner Roberts- Super Senior trip to Tallahassee made the newspaper.  Senior picnic pot luck open to the public on tomorrow at 11AM.
Commissioner Carlton- None
Commissioner Bouie- None
Vice Mayor Howard- None
4. Mayor Surrency- Thanks to the City Commission for making the trip to Tallahassee for the seniors possible.  Thank you to the City Clerk for her hard work in recognition of City Clerk Week.  Boundary Adjustment Act approved.  June 14 is Active Streets in downtown Hawthorne.

K. ~ADJOURN- 7:55PM

These minutes are submitted for approval.


                                                                                                
LaKesha H. McGruder, CMC                                Matthew Surrency, Mayor
City Clerk