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City Commission Minutes 08-05-2014
                    MINUTES
  • REGULAR COMMISSION MEETING
August 5, 2014
         6:30PM

A. ~CALL TO ORDER- Mayor Surrency
1. ~Invocation- Vice Mayor Howard
2. ~Pledge of Allegiance – Commissioner Bouie

B. ~APPROVAL OF AGENDA
Moved to approve the agenda
Motion- Vice Mayor Howard               Second- Commissioner Bouie

Commissioner Carlton
Yes
Commissioner Bouie
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 5-0

C. ~RECOGNITIONS & GUESTS

D. ~COMMITTEE REPORTS/PRESENTATIONS/PROCLAMATIONS
1.  Citizen of the Month, Hawthorne Homecoming Committee
The City Commission recognized the Homecoming Committee for their hard work.

2.  Mr. Keith Harmon- Hawthorne Library- Had a 3 day computer network outage but it is fixed now.  On August 9 from 1:00-5:00PM will be the library hours because of open house for the Women’s Club.

E. ~CITIZEN COMMENTS- None

F. ~AGENDA ITEMS
1.  City Commission Minutes
A.  July 15, 2014 - City Commission Workshop
B.  July 15, 2014 – City Commission Meeting
Moved to approve the minutes
Motion- Commissioner Roberts            Second- Commissioner Bouie

Commissioner Carlton
Yes
Commissioner Bouie
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 5-0

2.  Event Regulations
This item was tabled and the City Commission instructed the City Manager to pass along the event regulations to the Chamber of Commerce and Hawthorne Homecoming Committee for comments.

3.  Letter of Engagement for Auditing Services for year ending September 30, 2014, 2015 and 2016
Moved to approve the Resolution
Motion- Commissioner Roberts    Second- Vice Mayor Howard

Commissioner Carlton
Yes
Commissioner Bouie
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 5-0

4.  Construction Maintenance Agreement with FDOT for Trailhead
Moved to approve the Resolution
Motion- Commissioner Roberts    Second- Commissioner Bouie

Commissioner Carlton
Yes
Commissioner Bouie
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 5-0

5.  Termite Protection at the Hawthorne Museum
Moved to approve the Resolution
Motion- Commissioner Carlton    Second- Commissioner Bouie

Commissioner Carlton
Yes
Commissioner Bouie
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 5-0

6.  Dry Wood Termite Protection at the Hawthorne Museum
Moved to approve the Resolution
Motion- Vice Mayor Howard               Second- Commissioner Bouie

Commissioner Carlton
Yes
Commissioner Bouie
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 5-0

7.  Change of Meeting Dates
Moved to accept the recommended meeting dates.
Motion- Commissioner Roberts    Second- Commissioner Carlton

8.  Dump Trailer Purchase
Moved to approve the Resolution
Motion- Commissioner Bouie              Second-Commissioner Roberts

Commissioner Carlton
No
Commissioner Bouie
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 4-1

G. ~PUBLIC HEARING
1.   SECOND READING- None
2    FIRST READING- None

H.  DISCUSSION- None

I.  CITIZEN COMMENTS- None ~

J. ~REPORTS/ANNOUNCEMENTS/INFORMATION
1. City Manager Vause gave an update on Flooding, City Hall, French Drain, Driveways, FRDAP Grant, Planning Grant, DEO Economic Development Grant, Alachua County Fire Rescue, Water Line Replacement Project, and Stand by Our Plan, City Clerk injury, and Staff.
2. City Attorney-No Report
3. City Commission
Commissioner Roberts- Super Seniors close for the summer and will start again in September 3, 2014 @ 11:00AM with a Health Fair at City Hall.  Ask City Commission to provide lunch for Super Seniors in December.
Commissioner Carlton- No Report
Commissioner Bouie- No Report
Vice Mayor Howard- No Report

4. Mayor Surrency- Going to Archer, Lacross and Gainesville for the Boundary Adjustment Act.

K. ~ADJOURN
Moved to adjourn

Commissioner Carlton
Yes
Commissioner Bouie
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 5-0


These minutes are submitted for approval.


                                                                                                
LaKesha H. McGruder, CMC                                Matthew Surrency
City Clerk                                              Mayor