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City Commission Minutes 06-03-2014
                MINUTES
  • REGULAR COMMISSION MEETING
June 3, 2014
         6:30PM

A. ~CALL TO ORDER-Mayor Surrency
1. ~Invocation-Commissioner Roberts
2. ~Pledge of Allegiance- Commissioner Carlton

B. ~APPROVAL OF AGENDA
Moved to approve
Motion- Commissioner Carlton    Second-Commissioner Bouie

Commissioner Carlton
Yes
Commissioner Bouie
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 5-0

C. ~RECOGNITIONS & GUESTS- None

D. ~COMMITTEE REPORTS/PRESENTATIONS/PROCLAMATIONS
1.  Presentation- Sheriff Darnell, Alachua County Sheriff Office- Annual Crime Report
Sheriff Darnell presented the Annual Crime Report to the City Commission and the Citizens of Hawthorne.
2.  Presentation- Mr. David Donnelly- 2014 Hurricane Season
Mr. Donnelly presented the 2014 Hurricane Season report to the City Commission and the citizens of Hawthorne.

E. ~CITIZEN COMMENTS- None

F. ~AGENDA ITEMS
1.  Swearing In Ceremony for City Commissioners
City Attorney Hoehn swore in Commissioner Bouie and Commissioner Roberts to serve another 2 years on the City Commission Board.
Commission Bouie and Commissioner Roberts thanked the citizens for their vote of confidence.

2.  Nomination of Mayor
City Attorney Hoehn opened the floor for nominations for the Mayor.
Commissioner Roberts nominated Commissioner Matthew Surrency for Mayor.  Mayor Surrency accepted the nomination.
No other nominations was made.

Commissioner Carlton
Yes
Commissioner Bouie
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 5-0

3.  Nomination of Vice Mayor
City Attorney Hoehn opened the floor for nominations for the Vice Mayor.
Commissioner Roberts nominated Commissioner Patricia Bouie for Vice Mayor.  Commissioner Bouie declined the nomination.
Commissioner Bouie nominated Commissioner Tommie Howard for Vice Mayor.  Commissioner Howard accepted the nomination.
No other nominations was made.

Commissioner Carlton
Yes
Commissioner Bouie
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 5-0

4.  City Commission Minutes
A.  May 6, 2014- City Commission Meeting
B.  May 20, 2014- Alachua County/City of Hawthorne Joint Meeting
Moved to approve the above minutes
Motion- Vice Mayor Howard               Second- Commissioner Carlton

Commissioner Carlton
Yes
Commissioner Bouie
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 5-0

5.  Resolution- Letter of Water & Wastewater availability for Plum Creek Envision Alachua Sector
Plan
Moved to instruct staff to send a letter of availability to Plum Creek.
Motion- Vice Mayor Howard               Second- Commissioner Bouie
City Attorney Hoehn read the resolution by title only.






Commissioner Carlton
Yes
Commissioner Bouie
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 5-0

6.  Resolution- Formal Letter of support for the Envision Alachua Sector Plan
Moved to send a letter of support to the Alachua County BOCC supporting the Plum Creek Envision Alachua Sector Plan.
Motion- Commissioner Bouie              Second- Commissioner Carlton
City Attorney Hoehn read the resolution by title only.

Commissioner Carlton
Yes
Commissioner Bouie
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 5-0

7.  Request for Qualification Ranking Team
Moved to allow the City Manager negotiate contract with Mittauer.
Motion- Vice Mayor Howard               Second- Commissioner Carlton

Commissioner Carlton
Yes
Commissioner Bouie
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 5-0

8.  Resolution- Hawthorne Homecoming Ad
City Manager Vause- Hawthorne Homecoming is celebrating its 82nd anniversary this year and they are asking the City to support them by placing an ad in its publication.
Moved to give $50 to Hawthorne Homecoming.
Motion- Vice Mayor Howard               Second- Commissioner Carlton

Commissioner Carlton
Yes
Commissioner Bouie
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 5-0

9.  Resolution- Logo Shirts
Moved to approve the order for logo shirts for City Commissioner
Motion- Vice Mayor              Second- Commissioner Bouie
City Attorney Hoehn read the resolution by title only.

Commissioner Carlton
Yes
Commissioner Bouie
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 5-0

10. Park & Recreation Advisory Board
Moved to approve the application and appoint Dr. Julie Thaler to the Park & Recreation Advisory Board
Motion- Commissioner Roberts    Second- Vice Mayor Howard

Commissioner Carlton
Yes
Commissioner Bouie
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 5-0

G. ~PUBLIC HEARING
1.   SECOND READING- None
2    FIRST READING
A.  Gas Franchise Agreement
Moved to approve the agreement and ordinance as presented.
Motion- Commissioner Roberts    Second- Commissioner Carlton

Commissioner Carlton
Yes
Commissioner Bouie
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 5-0

H.  DISCUSSION- None

I.  CITIZEN COMMENTS- None

J. ~REPORTS/ANNOUNCEMENTS/INFORMATION
1. City Manager gave an update on things going on within the city and with staff.
2. City Attorney- No report
3. City Commission
Commissioner Roberts- No report
Commissioner Carlton- No report
Commissioner Bouie- No report
Vice Mayor Howard- have a conflict on the 14th. May not walk but will try to make it to the AED dedication.
4. Mayor Surrency- Mike Walker ceremony is May 14 from 1-4pm at the Lindsey Phillips Park.  School getting out for the summer.  Thanks for the support from the City Commissioners and the citizens of Hawthorne.

K. ~ADJOURN
Moved to adjourn at 8:30PM



These minutes are submitted for approval.


                                                                                        
LaKesha H. McGruder, CMC                        Matthew Surrency, Mayor
City Clerk