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City Commission Minutes 01-21-2014
REGULAR COMMISSION MEETING
JANUARY 21, 2014
6:30PM

A.  CALL TO ORDER- Mayor Surrency
1.  Invocation- Vice Mayor Howard
2.  Pledge of Allegiance- Commissioner Bouie

B.  APPROVAL OF AGENDA
Moved to approve with amendments
Motion- Commissioner Howard             Second- Commissioner Roberts

Commissioner Carlton
Yes
Commissioner Bouie
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 5-0

C.  RECOGNITIONS & GUESTS
1.  Citizen of the Month Nominations
Moved to nominate Ms. Memree Stuart and Ms. Wilda Carter for citizen of the month for February.
Motion- Commissioner Roberts            Second- Commissioner Carlton

Commissioner Carlton
Yes
Commissioner Bouie
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 5-0

D.  COMMITTEE REPORTS/PRESENTATION/PROCLAMATIONS- None

E.  CITIZEN COMMENTS
Ms. Memree Stuart- Will be retiring from the Library the end of this month to take care of her elderly mother.
The City Commission thanked Ms. Stuart for her dedication to the City of Hawthorne.
Ms. Nikki Hutchinson & Guest- would like to put a dance studio in the old Dr. Office.
The City Commission and Staff explained the current situation with the property in question.


F.  AGENDA ITEMS
1.  City Commission Minutes (January 7, 2014)
Moved to approve
Motion- Commissioner Carlton            Second- Vice Mayor Howard

Commissioner Carlton
Yes
Commissioner Bouie
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 5-0

2.  Resolution to opt in Alachua County e-cigarette Ordinance
City Attorney Hoehn read the Resolution by title only
Moved to approve the Resolution approving the opt in and authorizing the City Manager and/or Mayor to execute documents in for the opt in
Motion- Vice Mayor Howard                       Second- Commissioner Carlton

Commissioner Carlton
Yes
Commissioner Bouie
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 5-0

3.  Surplus Chairs
City Manager Vause- found surplus chairs at $10 each for the auditorium.  There are 78 chairs and we have to take all 78.  Most are in fairly good condition.  New chairs run $109 each.
Moved to approve the purchase of the surplus chairs
Motion- Commissioner Roberts            Second- Commissioner Bouie

Commissioner Carlton
Yes
Commissioner Bouie
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 5-0

G.  PUBLIC HEARING
1.  SECOND READING
Purchase of Property by FDOT for SR 20 expansion
City Manager Vause-FCT has agreed to allow the city to use 13.436 acres of LOCNP for SR 20 expansion.  FDOT will pay the city $79,800.00 and the city will reimburse FCT $39,800.00.
Moved to adopt the Ordinance on 2nd reading
Motion- Commissioner Bouie                      Second- Commissioner Roberts
City Attorney Hoehn read the Ordinance by title only.




Commissioner Carlton
Yes
Commissioner Bouie
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 5-0

FIRST READING- None

H.  DISCUSSION
1.  Water Line Replacement
City Manager Vause- A workshop was held today on line replacement in sections of the town and Staff seeks direction on the water line replacement project.
City Commission directed staff to draft a Resolution to apply for the $100K pre-construction loan.

I.  CITIZEN COMMENTS- None

J.  REPORTS/ANNOUNCEMENTS/INFORMATION
City Manager Vause- update on Brownfield Assessment Grant, FLC, HLEC, LOCNP, Park and Recreation Director, American Legion, Joint Meeting with ACBOCC, Fire Station, Broken water line, and staff.

City Attorney Hoehn- Gave update on Fire Station dispute about the fence on the property line.

Commissioner Roberts- January 9 meeting in Starke was very interesting.

Commissioner Bouie- Congrats to Ms. Libby Hartwell on being the new principal at Hawthorne Middle High School.

Vice Mayor Howard- None

Commissioner Carlton- None

Mayor Surrency- Ask City Manager to look into course for Elected Officials, gave update on SFC classes at HMHS, Ms. Libby Hartwell is the new principal at HMHS and Shell Elementary.  She will be based at HMHS.  Alachua County League of Cities and Alachua County Commission is trying to do twice per year meetings.  1st week in April is Florida League Legislative Days.  City Manager Vause is the new Chamber Secretary.

K. ADJOURN
Moved to adjourn
Motion- Commissioner Carlton            Second- Vice Mayor Howard






Commissioner Carlton
Yes
Commissioner Bouie
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 5-0

These minutes are submitted for approval.



                                                                                                
LaKesha H. McGruder, CMC                                Matthew Surrency, Mayor
City Clerk