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City Commission Minutes 08-20-2013
MINUTES
REGULAR COMMISSION MEETING
AUGUST 20, 2013
6:30PM

A.  CALL TO ORDER- Mayor Surrency
1.  Invocation- Vice Mayor Howard
2.  Pledge of Allegiance- Commissioner Roberts

B.  APPROVAL OF AGENDA
Moved to approve the agenda
Motion- Vice Mayor Howard                       Second- Commissioner Roberts

Commissioner Carlton
Yes
Commissioner Randall
-
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote- 4-0

C.  RECOGNITIONS & GUESTS- None

D.  COMMITTEE REPORTS/PRESENTATIONS/PROCLAMATIONS- None

E.  CITIZEN COMMENTS- None

F.  AGENDA ITEMS
1.  City Commission Minutes
A.  City Commission Minutes August 6, 2013
Moved to approve the minutes
Motion- Vice Mayor Howard                       Second- Commissioner Roberts

Commissioner Carlton
Yes
Commissioner Randall
-
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote- 4-0


2.  Renewal of Management Agreement for LOCNP
City Manager Vause- This is an agreement between the City and PLC in regards to the Little Orange Creek Nature Park (LOCNP).  It is a renewal of the management plan that was approved May 5, 2011 with changes to Section 2.1 General Obligations of PLC.
Moved to adopt the agreement for LOCNP.
Motion- Commissioner Roberts            Second-Vice Mayor Howard

Commissioner Carlton
Yes
Commissioner Randall
-
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote- 4-0

3.  Grant Funding Application FRDAP LOCNP Phase 1
City Manager Vause-The City’s Park & Recreation Board recommended that an application for the FRDAP grant funding be submitted for a total of $150K.  $112,500 in FRDAP and $37,500 in matching funds from private donations from Putnam Land Conservancy and Friends of Little Orange Creek as a local match.  Fred Fox Enterprise will prepare the grant for 3% of the amount the City will receive in grant funding.

Moved to approve Fred Fox Enterprises as the city’s agent to submit the grant application to FRDAP for a total of $150K.
Motion- Vice Mayor Howard                       Second- Commissioner Carlton

Commissioner Carlton
Yes
Commissioner Randall
-
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote- 4-0

4.  Grant Funding Application FRDAP Hawthorne Athletic Park Phase II
City Manager Vause- The City’s Park & Recreation Board recommended that an application for the FRDAP grant funding be submitted for a total of $150K.  $112,500 in FRDAP grant funds and $37,500 in matching funds from Wild Spaces Public Places money.  Fred Fox Enterprise will prepare the grant for 3% of the amount the City will receive in grant funding.

Moved to approve Fred Fox Enterprises as the city’s agent to submit the grant application to FRDAP for a total of $150K.
Motion- Commissioner Carlton            Second- Vice Mayor Howard

Commissioner Carlton
Yes
Commissioner Randall
-
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote- 4-0
5.  Boundary Adjustment Act
City Planner Castine explained what the Boundary Adjustment Act is.  There is currently State Statue on Boundary Adjustment and the Alachua County League of Cities feels that using a consistent process state-wide will benefit our county and their municipalities.

The City Commission agreed to do nothing.

6.  Seat #4Vacancy
City Manager Vause- The death of Commission Randall left seat #4 vacant.  The City Clerk has received 3 letters of intent from citizens wishing to serve as interim on seat #4.  Staff is asking how the Commission plans on making a decision for filling the vacancy.

Commissioner Roberts suggest we open the floor for nominations then vote on the nominations and the person with the majority vote win.

Vice Mayor Howard suggest doing a writing ballot and have the Commission vote and the City Manager or City Clerk announce the winner.

City Attorney Harris-Hoehn stated you cannot do a secret ballot.  If you do a hand writing ballot your name must be attached to the ballot because it would be public record.

The City Commission agreed to stay with the traditional way as suggested by Commissioner Roberts.  A decision will be made at the September 4, 2013 City Commission Meeting.

G.  PUBLIC HEARING
1. SECOND READING- None
2. FIRST READING- None

H.  DISCUSSION- None

I.  CITIZEN COMMENTS- None

J.  REPORTS/ANNOUNCEMENTS/INFORMATION
1.  City Manager Vause gave updates on FDOT, CSX, ACFR, Summer Interns, Lindsey Phillips Park, HAP, Maintenance Dept, WWTP and Staff.

2.  City Attorney Harris-Hoehn- No Report

3.  City Commission
A. Commissioner Roberts- Did learn a few things at the conference.  September 4, 2013 the Super Seniors are back on the move at City Hall at 11:00.  On October 2 there is the 1st Elder Summit from 9am-2pm.

B.  Commissioner Carlton- No Report

C.  Vice Mayor Howard- was the voting delegate for the City of Hawthorne and congratulations to Mayor Surrency for winning the 2nd Vice President for the Florida League of Cities.

4.  Mayor
Mayor Surrency- Public Hearing for widening St Rd 20 is September 12, 2013 at 4:30pm at the Seventh Day Adventist Conference Center.  September 14, 2013 Back to School Bash in Hawthorne.  Need 2 male mentors for Hawthorne High School.  Thank everyone for their support while campaigning for the 2nd VP of FLC.

K.  ADJOURN
Moved to adjourn
Motion- Commissioner Roberts            Second- Commissioner Carlton

Commissioner Carlton
Yes
Commissioner Randall
-
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote- 4-0


These minutes are submitted for approval.


                                                                                                        
LaKesha H. McGruder, CMC                                        Matthew Surrency, Mayor
City Clerk