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City Commission Minutes 07-16-2013
MINUTES
COMMISSION MEETING
JULY 16, 2013

A.  CALL TO ORDER- Mayor Surrency
1.  Invocation- Vice Mayor Howard
2.  Pledge of Allegiance- Commissioner Roberts

B.  APPROVAL OF AGENDA
Moved to approve
Motion- Vice Mayor Howard                       Second- Commissioner Roberts

Commissioner Carlton
Yes
Commissioner Randall
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote- 5-0

C.  RECOGNITIONS & GUESTS
Mayor Surrency recognized Reverend Kevin Thorpe, County Commissioner Candidate for District 4 and citizens and friends.

D.  COMMITTEE REPORTS/PRESENTATIONS/PROCLAMATIONS
1.  Proclamation- Hawthorne Homecoming Days
Mayor Surrency read the Proclamation recognizing the last Thursday through Saturday in June to be designated for the City of Hawthorne Homecoming Annual Event.
2.  Presentation- Citizen of the Month (Hawthorne Homecoming Committee)
Mayor Surrency and the City Commission recognized and thanked the Hawthorne Homecoming Committee for a great job organizing the annual event.

E.  CITIZEN COMMENTS
1.  Reverend Kevin Thorpe- Is running for Alachua County Commissioner for District 4 and he is visiting all the local cities to speak with citizens to see how he can help their city and community.



F.  AGENDA ITEMS
1.  City Commission Minutes (July 2, 2013)
Moved to approve the July 2, 2013 Commission Minutes
Motion- Commissioner Roberts            Second- Commissioner Carlton

Commissioner Carlton
Yes
Commissioner Randall
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote- 5-0

2.  FY 2013-2014 Budget Proposal
City Manager Vause summarized the City Charter budget procedure informing the City Commission when the budget must be submitted.

3.  Setting dates for tentative & final budget hearings
City Manager Vause recommended the dates for the millage and budget hearing for Wednesday September 4, 2013.  The final hearing for the adoption of millage and budget would be Monday, September 23, 2013.
Moved to approve the September 2013 meeting dates recommended by staff.
Motion- Commissioner Roberts            Second- Vice Mayor Howard

Commissioner Carlton
Yes
Commissioner Randall
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote- 5-0

4.  Resolution- Electronic Submission of DR420, DR420TIF, DR420MMP
City Manager Vause- Staff is asking for permission to execute the electronic transmission of the Certificate of Taxable Value for Fiscal Year 2013-2014 to Alachua County Property Appraiser.
Moved to authorize the City Manager to transmit the DR420, DR420TIF, and DR420MMP form to the Department of Revenue and Alachua County Property Appraiser.
City Attorney Harris-Hoehn read the Resolution by title only.
Motion- Commissioner Randall            Second- Vice Mayor Howard

Commissioner Carlton
Yes
Commissioner Randall
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote- 5-0

5.  Resolution- Bids on Records Storage Room
City Manager Vause- Three bids have been received for the records storage room and the lowest bid was Worley Construction at $12,900.
Moved to approve the lowest bid for Worley Construction to do the job for no more than $12,900.
City Attorney Harris-Hoehn read the Resolution by title only.
Motion- Commissioner Carlton            Second- Commissioner Roberts

Commissioner Carlton
Yes
Commissioner Randall
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote- 5-0

6.  Resolution- Satellite Telephone Interlocal Agreement
Moved to table until the first meeting in August.
Motion- Commissioner Roberts            Second- Vice Mayor Howard

Commissioner Carlton
Yes
Commissioner Randall
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote- 5-0

G.  PUBLIC HEARING
1.  SECOND READING- None
2.  FIRST READING- None

H.  DISCUSSION
1.  Take Stock in Children
City Manager Vause- Mr. Stephen Griffin who works for Alachua County Education Foundation is seeking mentors for new students accepted in the program from Hawthorne High School.  If anyone would like to volunteer please come to City Hall for the contact information.

I.  CITIZEN COMMENTS
1.  Ms. Camille Carroll- A lot of traffic travels on SE 65th Avenue and the street is not wide enough and you have kids walking to school and buses travel that street because it’s easy access to both schools.  Tragic is waiting to happen.
Mayor Surrency asked the City Manager to contact the School Board to see about re-routing the bus route because it is a busy street.

J.  REPORTS/ANNOUNCEMENTS/INFORMATION
1.  City Manager Vause-
2.  City Attorney Harris-Hoehn- None
3.  City Commission
A.  Commissioner Roberts- Thanks to the Hawthorne Homecoming Committee you did a great job.  Enjoyed her vacation and her Granddaughter graduated from University of Washington medical school.
B.  Commissioner Carlton- None
C.  Commissioner Randall- None
D.  Vice Mayor Howard- None
4.  Mayor Surrency- Alachua County League of Cities meeting in High Springs at the old Elementary School on July 23, 2013 at 7PM.  Thank you to the Homecoming Committee as well you did a great job.

K.  ADJOURN
Moved to adjourn
Motion- Commissioner Roberts            Second- Vice Mayor Howard

Commissioner Carlton
Yes
Commissioner Randall
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote- 5-0


These minutes are submitted for approval.


                                                                                        
LaKesha H. McGruder, CMC                        Matthew Surrency, Mayor
City Clerk