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City Commission Minutes 06-18-2013
MINUTES
CITY COMMISSION MEETING
JUNE 18, 2013
6:30PM

A.  CALL TO ORDER- Mayor Surrency
1.  Invocation- Minister Beatrice Sheppard
2.  Pledge of Allegiance- Vice Mayor Howard

B.  APPROVAL OF AGENDA
Moved to approve
Motion- Commissioner Carlton            Second- Vice Mayor Howard

Commissioner Carlton
Yes
Commissioner Randall
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote- 5-0

C.  RECOGNITIONS & GUESTS
Mayor Surrency introduced Lt. Overland with the Alachua County Sheriff’s Office.  (Lt. Overland did not speak he was just recognized by the Mayor).

D.  COMMITTEE REPORTS/PRESENTATIONS/PROCLAMATIONS
1.  Presentation- Citizen of the Month- Hawthorne Life Enrichment Group
The City Commission recognized and thanked the Hawthorne Life Enrichment Group for their hard work in the City of Hawthorne.

Citizen of the Month- Dr. Andrew Hendrickson
The City Commission recognized Dr. Hendrickson for being a graduate of Hawthorne High School and completing his Doctor’s Degree and now working at the VA Hospital.

E.  CITZEN COMMENTS
Mr. Ray Daniels- Understand the City Commission is selecting the Mayor and Vice Mayor tonight and thinks it should stay the same.  The Mayor has done a great job running the meetings.

Ms. Janice Stallings- Agree with Mr. Daniels and on behalf of the FLOCNP presented Mayor Surrency with a plaque for being a great representative for the City of Hawthorne.
Ms. Randy Camion- Vice President of FLOCNP announced they received funding for a $28K grant.

Mr. David Berticelli- Suggest the City Commission leave the Mayor and Vice Mayor positions the same.

F.  AGENDA ITEMS
1.  City Commission Minutes (June 4, 2013)
Moved to approve the minutes with amendments
Motion- Commissioner Roberts            Second- Commissioner Randall

Commissioner Carlton
Yes
Commissioner Randall
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote- 5-0

2.  Swearing in Ceremony of City Commissioners
City Attorney Harris sworn in the returning City Commissioners Carlton, Howard and Surrency for another 2 year term.

3.  Nomination of Mayor
City Attorney Harris opened the floor for nominations.
Commissioner Randall nominated Mayor Surrency.
Mayor Surrency accepted the nomination.

Commissioner Carlton
Yes
Commissioner Randall
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote- 5-0

4.  Nomination of Vice Mayor
City Attorney Harris opened the floor for nominations.
Commissioner Randall nominated Vice Mayor Howard.
Vice Mayor Howard accepted the nomination.

Commissioner Carlton
Yes
Commissioner Randall
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote- 5-0



5.  Resolution- Little Orange Creek Nature Park Master Plan
Park & Rec. Director Wynkoop- The contract and proposal are in line with the RFQ that the City Commission approved on October 2, 2012 and reviewed on February 5, 2013 when the City Commission approved CHW to be the engineer for the LOCNP Master Plan.
Moved to adopt the Resolution.
Motion- Commissioner Randall            Second- Commissioner Roberts
City Attorney Harris read the Resolution by title only.

Commissioner Carlton
Yes
Commissioner Randall
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote- 5-0

6.  Resolution- Park Fees & Forms
Park & Rec. Director Wynkoop- The fees will be in conjunction with the Park and Recreation Rules update.  Currently the City does not have any fees in place for use of its recreational facilities.  These fees will help the City recover costs associated with rentals of the facilities.
Moved to adopt the Resolution
Motion- Vice Mayor Howard                       Second- Commissioner Randall
City Attorney Harris read the resolution by title only.

Commissioner Carlton
Yes
Commissioner Randall
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote- 5-0

7.  Annual Conference Voting Delegate
Mayor Surrency said he should not be the voting delegate for the City of Hawthorne since the delegate may have to vote on his position.
Moved to table this item and discuss item 8 then come back to item 7
Motion- Commissioner Randall            Second- Commissioner Roberts

Commissioner Carlton
Yes
Commissioner Randall
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote- 5-0

8.  Florida League of Cities 87th Conference Attendance & Budget
City Manager Vause- Needs to know which commissioner would like to attend the conference.  Depending on how many attend will determine your spending allowance.
All City Commissioners stated they would like to attend the conference.
Moved to divide funds equally between each City Commissioner to attend the conference.
Motion- Commissioner Carlton            Second- Commissioner Randall

Commissioner Carlton
Yes
Commissioner Randall
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote- 5-0

7.  Annual Conference Voting Delegate
Vice Mayor Howard volunteered to be the voting delegate if no other City Commissioner was interested.
Moved to allow Vice Mayor Howard to serve as the voting delegate for the City of Hawthorne.
Motion- Vice Mayor Howard                       Second- Commissioner Randall

Commissioner Carlton
Yes
Commissioner Randall
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote- 5-0

G.  PUBLIC HEARING
1.  SECOND READING- None
2.  FIRST READING
A.  Park & Recreation Rules
The rules have not been updated in over 10 years.  No regulations were removed just reorganized for better clarity within the City Codes.
Moved to adopt the Ordinance on 1st reading
Motion- Commissioner Randall            Second- Commissioner Roberts
City Attorney Harris read the ordinance by title only.

Commissioner Carlton
Yes
Commissioner Randall
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote- 5-0

H.  DISCUSSION
1.  Gas Franchise
City Manager Vause- the City of Gainesville, GRU wished to enter into a Gas Franchise with the City of Hawthorne.  Staff recommends the agreement.
Moved to direct staff to negotiate with GRU and bring back in an Ordinance.
Motion- Commissioner Carlton            Second- Commissioner Randall




Commissioner Carlton
Yes
Commissioner Randall
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote- 5-0

2.  Bid Update for file storage room
City Manager Vause- We have not received 3 bids for the work yet but will bring it back before the City Commission when they have been submitted to staff.

I.  CITIZEN COMMENTS-   None

J.  REPORTS/ANNOUNCEMENTS/INFORMATION
1.  City Manager Vause gave updates on Envision Alachua Workshop, Hawthorne Homecoming, FLC insurance summit, Alachua Housing Authority, Fire Station deed, summer interns with Florida Works Program, Annexation of LOCNP, Lindsey Phillips Park, WWTP and staff.

City Manager asked if staff could close City Hall on July 5, 2013 since July 4 fell on a Thursday.  Staff would use vacation time to compensate their pay.
Moved to allow City Hall to close July 5, 2013 and staff use personal vacation time to cover paid expenses.
Motion- Commissioner Randall            Second- Commissioner Roberts

Commissioner Carlton
Yes
Commissioner Randall
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote- 5-0

2.  City Attorney Harris- City received other ½ for closing railroad.

3.  City Commissioners
A.  Commissioner Roberts- None
B.  Commissioner Carlton- None
C.  Commissioner Randall- enjoyed meeting other Commissioners at the Alachua County League of Cities.
D.  Vice Mayor Howard- also enjoyed meeting other Commissioners at the Alachua County League of Cities.

4.  Mayor Surrency- The next Alachua County League of Cities meeting is July 23 in High Springs.  Envision of Alachua June 26 at Chester Shell Elementary.

K.  ADJOURN
Moved to adjourn the City Commission Meeting at 8:15PM.
Motion- Commissioner Randall            Second- Commissioner Carlton

Commissioner Carlton
Yes
Commissioner Randall
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote- 5-0


These minutes are submitted for approval.


                                                                                                        
LaKesha H. McGruder, CMC                                Matthew Surrency, Mayor
City Clerk