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City Commission Minutes 06-04-2013
MINUTES
COMMISSION MEETING
JUNE 4, 2013
6:30PM

A.  CALL TO ORDER- Mayor Surrency
1.  Invocation- Commissioner Randall
2.  Pledge of Allegiance- Commissioner Carlton

B.  APPROVAL OF AGENDA
Moved to approve with additions on park and recreation fees under Discussion Section.
Motion- Commissioner Carlton            Second- Vice Mayor Howard

Commissioner Carlton
Yes
Commissioner Randall
Yes
Commissioner Roberts
Not Present
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote- 4-0

C.  RECOGNITIONS & GUESTS- None

D.  COMMITTEE REPORTS/PRESENTATIONS/PROCLAMATIONS
1.  Mayor Surrency and the City Commission recognized the citizen on the month the Friends of Little Orange Creek.

E.  CITIZEN COMMENTS- None

F.  AGENDA ITEMS
1.  City Commission Minutes
A.  City Commission Meeting-May 7, 2013
B.  City Commission Workshop- May 14, 2013
C.  City/County Joint Meeting (May 21, 2013)

Moved to approve the City Commission Meeting May 7, 2013; City Commission Workshop May 14, 2013; City/County Joint Meeting (May 21, 2013.
Motion- Commissioner Randall            Second- Commissioner Carlton




Commissioner Carlton
Yes
Commissioner Randall
Yes
Commissioner Roberts
Not Present
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote- 4-0

2.  Resolution- Wireless Communications Management Agreement
City Manager Vause introduced the item.
Moved to approve with condition that paragraph 2(e) be modified t clarify that accounting reporting services be provided to city – confirmation that information/documents be shared with the City to confirm that City actually receives 70% of gross receipts.
Motion- Vice Mayor Howard                       Second- Commissioner Carlton

Commissioner Carlton
Yes
Commissioner Randall
Yes
Commissioner Roberts
Not Present
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote- 4-0

3.  Fire Station Interlocal Agreement
City Manager Vause introduced the item.
City Attorney Harris stated the advanced life support (ambulance) is missing from the Interlocal Agreement and clarified there is no reverter clause.  If the City wanted the building back in the future, the City would have to negotiate a price with the County.  Also the Interlocal Agreement is not terminable at will.  City Attorney Harris will inquire about the ambulance service but the vote proceeded.
Moved to approve the Interlocal Agreement as is without the ambulance service.
Motion- Commissioner Carlton            Second- Commissioner Randall

Commissioner Carlton
Yes
Commissioner Randall
Yes
Commissioner Roberts
Not Present
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote- 4-0

4.  Roy Hogue Property US 301
City Manager Vause stated the owner of the property seeks to sell the property to the City.
No action was taken on this item.
City Manager Vause will send a letter to the owner saying thank you but the City is not interested at this time.

5.  Approve the nominations for Citizen of the Month for July 2013
Mayor Surrency nominated the Hawthorne Life Enrichment Center Members.
Commissioner Carlton nominated Dr. Andrew Hendrickson who is Doctor of the Pharmacy Department from University of Florida.
Moved to approve both nominations for Citizens of the Month for July 2013.
Motion- Commissioner Randall            Second- Vice Mayor Howard

Commissioner Carlton
Yes
Commissioner Randall
Yes
Commissioner Roberts
Not Present
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote- 4-0

6.  June & July 2013 Calendar
City Commission agreed to schedule June 18, 2013 for a Fair Housing Workshop at 5:30PM; July 11, 2013 CRA Meeting at 3:00PM; July 18, 2013 Budget Review at 5:30PM.

7.  Resolution- Records Storage
City Manager Vause introduced the item.
Mayor Surrency suggested tabling this item until July.
Commissioner Randall suggested going ahead and getting bids to create storage at the Wastewater Treatment Plant.
The City Commission directed staff to go ahead and get 3 bids for creating storage at the Wastewater Treatment Plant and bring back to the Commission for discussion on whether to create storage space or rent storage locker.

8.  Resolution- Brownfield Area Designation
City Planner Mike Castine introduced the item.
City Planner Mike Castine- learned this week that the new Legislature by State Legislature would significantly change or affect the City’s actions at this time.  City Planner Castine also explained what the Brownfield designation is.
Citizens asked questions regarding this item.

9.  Request for Application fee reduction for Villages of Hawthorne PUD
City Planner Mike Castine introduced the item.
City Planner Castine- staff recommends the City Commission allow a reduced fee for the re-authorization of the PUD for the Villages of Hawthorne from $3K to $1,100.
Moved to approve the Resolution
Motion- Commissioner Carlton            Second- Commissioner Randall

Commissioner Carlton
Yes
Commissioner Randall
Yes
Commissioner Roberts
Not Present
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote- 4-0

G.  PUBLIC HEARING
1.  SECOND READING- None
2.  FIRST READING
A.  LDR 13-3 Villages of Hawthorne Planned Unit Development Re-authorization
City Planner Castine introduced the item.
City Attorney Harris read by title only.
Moved to adopt on first reading.
Motion- Commissioner Randall            Second- Vice Mayor Howard

Commissioner Carlton
Yes
Commissioner Randall
Yes
Commissioner Roberts
Not Present
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote- 4-0

H.  DISCUSSION
1.  Park & Recreation Fees
Commissioner Randall as the item to be discussed because the Commission said we would bring it back for review.
City Attorney Harris advised that the City is adding some changes regarding financial accountability requirements.  Once completed it will come back before the City Commission.

I.  CITIZEN COMMENTS- None

J.  REPORTS/ANNOUNCEMENTS/INFORMATION
City Manager Vause gave her City Manager’s report and announced the Ranch Motel was sold and the utility lien has been collected.

City Attorney Harris- None
Commissioner Carlton- None
Commissioner Randall- None
Vice Mayor Howard- None
Mayor Surrency announced that he is seeking re-election for the Florida League of Cities 2nd Vice President.  He has two challengers from larger cities.

K.  ADJOURN
Moved to adjourn
Motion- Commissioner Carlton            Second- Commissioner Randall

Commissioner Carlton
Yes
Commissioner Randall
Yes
Commissioner Roberts
Not Present
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote- 4-0




These minutes are submitted for approval.

                                                                                        
LaKesha H. McGruder, CMC                        Matthew Surrency, Mayor
City Clerk