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City/County Commission Joint Meeting 05-21-2013
JOINT CITY COUNTY COMMISSION
MINUTES
MAY 21, 2013
6:30PM

CALL TO ORDER- Mayor Surrency
  • Invocation- Commissioner Randall
  • Pledge of Allegiance- Commissioner Roberts
ADOPTION OF THE AGENDA
Moved to approve the agenda
Motion- Commissioner     Carlton                Second- Vice Mayor Howard

Commissioner Carlton
Yes
Commissioner Randall
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote- 5-0

WELCOME
  • Chair Mike Byerly and Mayor Matthew Surrency made opening and welcoming remarks.
  • Follow up on Fire Station Program: Alachua County Fire Rescue Chief Bailey reported that staff had worked with engineers to get estimates of cost of require renovations and that a draft contract has been completed for Station 25 to move into Hawthorne, as well as a draft agreement for the City to give the County ownership of the property. County Facilities Manager Charlie Jackson reported that the estimate for repairs is $750,000-$800,000. Chair Byerly asked if it needed to be a budget amendment, and Chief Bailey reported that the funds were already set aside in the MSTU.
Moved to Commit to move the Grove Park Fire Station to Hawthorne with ownership of the Hawthorne fire department.
Motion: Commissioner Hutchinson         Second- Commissioner Chestnut

Commissioner Baird
Yes
Commissioner Chestnut
Yes
Commissioner Hutchinson
Yes
Vice Chair Pinkoson
Absent
Chair Byerly
Yes
Vote 4-0

  • Transportation Surtax: Commissioner Hutchinson provided an update about the surtax, and that the County would be addressing the issue more in late June to see if they would push for another surtax initiative or develop a volunteer group to push for donations. The County recommended the City polish and reviews its list of roads in need of repair to present it again to the county at a later date. The County Commission also requested that citizens and commissioners attend the June 4th County Commission Meeting to voice support of the surtax. Commissioner Baird commended the Mayor on his comments at the recent summit regarding this. Gainesville Commissioner Hawkins discussed the importance of collaboration and that details are important, and the preparing and creating awareness early.
  • MTPO Listening Tour: Chair Byerly stated that this item had been covered in the discussion of the previous item.
  • County Road 2082 Conditions: Staff reported that storm water is a big issue with debris and leaves going on to the street. Dave Cerlanek a County Engineer shared that they would be putting in work orders to do some work on the road and at any time anyone could call his staff to place a work order for issues regarding 2082. The Mayor asked if the County had plans or ideas where the storm water flows from. Dave Cerlanek reported that they would look into that.
  • Economic Development: The Mayor shared the importance of working together and shared about some of the projects happening in Hawthorne: Plum Creek, Brownfield’s, Little Orange Creek Nature Park, Rural Area of Economic Concern designation. The City Commission and staff shared their appreciation of the partnership between the City and County on many different levels. Commissioner Roberts Shared about Hawthorne Life Enrichment Center. Commissioner Hutchinson asked about bike trails to Palatka. City Manager reported regarding the FDOT plans and the transportation enhancement grant.
COMMISSION GENERAL AND INFORMAL DISCUSSION

        The Mayor shared about the Homecoming event.
        Chair Byerly asked about the old house on SR 20, an update was provided to him that it has been torn down.

CITIZEN COMMENTS

        Ms. Vivian Wagner shared about seniors needs in Hawthorne.

ADJOURN
Moved to adjourn
Motion- Vice Mayor Howard               Second- Commissioner Roberts

Commissioner Carlton
Yes
Commissioner Randall
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote- 5-0

These minutes are submitted for approval.

                                                                                        
Sam Wynkoop                             Matthew Surrency, Mayor
Parks and Recreation Director