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Special Commission Meeting 01-08-2013
MINUTES
SPECIAL COMMISSION MEETING
JANUARY 8, 2013
6:30PM

A.  CALL TO ORDER- Mayor Surrency
1.  Invocation- Commissioner Randall
2.  Pledge of Allegiance- Commissioner Carlton

B.  APPROVAL OF AGENDA
Moved to approved.
Motion- Commissioner Roberts    Second- Commissioner Randall

Commissioner Carlton
Yes
Commissioner Randall
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote- 5-0

C.  RECOGNITIONS & GUESTS- None
D.  COMMITTEE REPORTS/PRESENTATIONS/PROCLAMATIONS- None
E.  CITIZENS COMMENTS- None

F.  ROUTINE ITMES
1.  Manhole Repair Change Order
City Manager Vause- The manhole repair on SE 216th needs an additional $32,485.00 that was not funded by the DEP Grant making the total repair $101,426.64.  We will use the pump loan money from M&S Bank to cover the balance not funded.  It is the engineer’s recommendation that the change order is needed to solve the problem.  If approved the contractor will start next week.

Brief discussion by City Commission and Staff.

Mr. Russell Hay- He has been very patient with the City of Hawthorne and these needs to be fixed right this time.

Moved to approve the additional funds to cover the change order of $32,485.00
Motion- Commissioner Randall    Second- Commissioner Carlton




Commissioner Carlton
Yes
Commissioner Randall
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote- 5-0

G.  PUBLIC HEARING- None
H.  CITIZEN COMMENTS- None
I.  REPORTS/ANNOUCEMENTS/INFORMATION
City Manager Vause- None
City Attorney Harris- Got married over the holiday.
Commissioner Roberts- Super Seniors had a great year in 2012 and hope to have another great year in 2013.  Valentine Day Social February 14, 2013 5:30-9:00 at American Legion Hall.
Commissioner Carlton- None
Commissioner Randall- Congrats to City Attorney on her marriage and Vice Mayor Howard will be ordained as a Deacon next month.
Vice Mayor Howard- Yes, he will be ordained in Melrose as a Deacon in February.
Mayor Surrency- Music in the park this Friday at 6PM.  February 13 @ 1PM there is a workshop for Elected Officials at the City of Alachua.  The workshop is free.

J.  ADJOURN
Moved to adjourn
Motion- Commissioner Carlton    Second- Vice Mayor Howard

Commissioner Carlton
Yes
Commissioner Randall
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote- 5-0

These minutes are submitted for approval.


                                                                                        
LaKesha H. McGruder, CMC                        Matthew Surrency, Mayor
City Clerk