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City Commission Minutes 11-13-2012
MINUTES
CITY COMMISSION MEETING
NOVEMBER 13, 2012
6:30PM

A.  CALL TO ORDER- Mayor Surrency
1.  Invocation- Commissioner Randall
2.  Pledge of Allegiance- Vice Mayor Howard

B.  APPROVAL OF AGENDA
Motion- Commissioner Roberts            Second- Vice Mayor Howard

Commissioner Carlton
Not Present
Commissioner Randall
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 4-0

C.  RECOGNITIONS & GUESTS
1.  Citizen of the Month- Ms. Margie Jenkins who is celebrating her 100 birthday this month.

Moved to nominate Mr. Lenton “Pop” Herring for the Citizen of the Month for December.
Motion- Commissioner Randall            Second- Vice Mayor Howard

Commissioner Carlton
Not Present
Commissioner Randall
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 4-0

D.  COMMITTEE REPORTS/PRESENTATIONS/PROCLAMATIONS
1.  Presentation- Code Enforcement Update- Mr. Al Davis, CEO
Mr. Davis presented the City Commission with a list of property violations for the months of July through September 2012.

2.  Presentation- Code Enforcement Foreclosure Process
City Manager Vause presented a power point of process staff has to go through to foreclose of property.
3.  Presentation- FLC Service Recognition for Commissioner William Carlton
This item was tabled because Commissioner Carlton is in the hospital.

E.  CITIZEN COMMENTS- None

F.  AGENDA ITEMS
1.  City Commission Minutes
    Regular Commission Meeting October 2, 2012 & Fire Station Workshop October 10, 2012
Moved to approve the Regular Commission Meeting from October 2, 2012 and Fire Station Workshop from October 10, 2012 minutes.
Motion- Commissioner Randall            Second- Vice Mayor Howard

Commissioner Carlton
Not Present
Commissioner Randall
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 4-0

2.  Adoption of pay grades
City Manager Vause- To meet the requirements of the City of Hawthorne Personnel Policy Staff is requesting the City Commission to adopt the following pay grade table.
Moved to approve the pay grade table and instruct staff to incorporate the table into section V, 5.01 of the City’s Personnel Policy.
Motion- Commissioner Randall            Second- Commissioner Roberts

Commissioner Carlton
Not Present
Commissioner Randall
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 4-0

3.  FLC’s Program for Collection of Past Due Business Taxes
City Attorney Harris- Mayor Surrency mentioned this program by the FLC that helps cities collect missed revenue from insurance companies doing business within the cities without paying the necessary business taxes.  Annually the City will receive 50% of the delinquent taxes collected.
Moved to adopt the resolution as presented
Motion- Commissioner Randall            Second- Vice Mayor Howard

Commissioner Carlton
Not Present
Commissioner Randall
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 4-0



4.  Special Event Permit
City Planner Mike Castine- Staff recommends adoption of the resolution approving the Special Temporary Use Permit application for the Hawthorne Chamber of Commerce Christmas Parade.
Moved to adopt the resolution as presented
Motion- Commissioner Roberts            Second- Vice Mayor Howard

Commissioner Carlton
Not Present
Commissioner Randall
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 4-0

G.  PUBLIC HEARING
1.  SECOND READING
A.  LDR 12-2 Floodplain Management Regulations
City Planner Dawson- Staff recommends adoption of the LDR 12-2 Floodplain Management Regulations on 2nd reading.
City Attorney Harris read the ordinance by title only.
Moved to adopt LDR 12-2 Floodplain Management Regulations
Motion- Commissioner Randall            Second- Vice Mayor Howard

Commissioner Carlton
Not Present
Commissioner Randall
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 4-0

B.  LDR 12-4 Sign Regulations Amendments
City Planner Dawson- Staff recommends adoption of LDR 12-4 Sign Regulations Amendments on 2nd reading
City Attorney Harris read the ordinance by title only.
Moved to adopt LDR 12-4 Sign Regulations Amendments.
Motion- Commissioner Roberts            Second- Vice Mayor Howard

Commissioner Carlton
Not Present
Commissioner Randall
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 4-0

2.  FIRST READING- None

H.  DISCUSSION- None



I.  CITIZEN COMMENTS
Mr. Larry Tilbury- Littering in his neighborhood is very bad and would appreciate it if city staff can help pick up the trash.  City Manager Vause- If its excessive trash then staff will help, but she will look into it.

J.  REPORTS/ANNOUNCEMENTS/INFORMATION
1.  City Manager Vause gave an update on the Elections, Alachua County Public Works, CRA Meeting, Audit and pump replacements.

2.  City Attorney Harris- None

3.  City Commission
Commissioner Roberts- None

Commissioner Randall- Happy Veterans Day and Happy Holidays.

Vice Mayor Howard- None

4.  Mayor
Mayor Surrency- Shell Elementary Students visited City Hall.  Fix our roads did not pass but it may be on the ballot for the upcoming election.  Music in the park this Friday 6:00-9:00PM

Because of the holidays would like to reschedule the December 4, 2012 City Commission Meeting.
Moved to schedule the Regular Commission Meeting from December 4, 2012 to December 11, 2012.
Motion- Commissioner Randall                    Second- Vice Mayor Howard

Commissioner Carlton
Not Present
Commissioner Randall
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 4-0

K.  ADJOURN
Moved to adjourn meeting.
Motion- Commissioner Roberts                    Second- Commissioner Randall

Commissioner Carlton
Not Present
Commissioner Randall
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 4-0




These minutes are submitted for approval.


                                                                                                
LaKesha H. McGruder, CMC                                Matthew Surrency, Mayor
City Clerk