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City Commission Minutes 08-02-2011
MINUTES
REGULAR COMMISSION MEETING
AUGUST 2, 2011
6:30PM

  • CALL TO ORDER- Mayor Surrency
  • Invocation- Minister Beatrice Sheppard
  • Pledge of Allegiance- Commissioner Roberts
  • APPROVAL OF AGENDA
Moved to approve the agenda
Motion- Commissioner Roberts            Second- Commissioner Randall

Commissioner Carlton
Yes
Commissioner Randall
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes

  • RECOGNITIONS & GUESTS – None
  • COMMITTEE REPORTS/PRESENTATIONS/PROCLAMATIONS
  • 2010-2011 Audit Presentation
Mr. Marc Schnoll- The audit was performed under government standards.  Audit was discussed at previous workshop.  The net assets increased over $83K.  Audit had significant findings and the City Manager responded to each finding.  Based on her responses we believe the City is headed in the right direction.
The City Commission thanked Mr. Schnoll and his staff.

  • Distribution of New Amended City Charter
ICM Vause- Before you is the new amended City Charter and if anyone would like a copy they are available at City Hall.
Moved to change wording to authorize expenditures for City Manager up to $1,500 instead of $5K.
Motion- Commissioner Carlton    Second- None

City Commission & Staff continued discussion.

  • Announcement of Preliminary Millage Rate
ICM Vause- We must announce what the preliminary millage rate calculations are.  We can use the current rate of 5.3194 and the projected revenue will be $244,386.  We can use the Alternative Millage Rate of 5.6222 and the projected revenue will be $258,298.  We can use the Rollback rate based on per capita personal income of 6.3723 and the projected revenue will be $292,759.  We can use the Simple majority vote millage rate of 6.4073 and the projected revenue will be $294,370.  We can use the Super majority vote millage rate 7.048 and the projected revenue will be $323,802.

  • CITIZEN COMMENTS- None
  • ROUTINE ITEMS
  • City Commission Minutes
Moved to approve the CATF Workshop Minutes from July 8, 2011
Motion- Commissioner Roberts            Second- Commissioner Randall

Commissioner Carlton
Yes
Commissioner Randall
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes

        Moved to approve the City Commission Workshop Minutes of July 13, 2011
        Motion- Commissioner Randall            Second- Vice Mayor Howard

Commissioner Carlton
Yes
Commissioner Randall
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes

        Moved to approve the Regular Commission Meeting Minutes of July 19, 2011
        Motion- Commissioner Randall            Second- Commissioner Roberts

Commissioner Carlton
Yes
Commissioner Randall
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes

  • Chair of Community Redevelopment Agency (CRA)
Mayor Surrency- Was discussed briefly at the previous meeting.  I expressed an interest to share responsibility with the Vice Mayor to give him some experience by appointing the Vice Mayor as Chair of the CRA Board.
Moved to appoint Vice Mayor as Chair of the CRA Board for one year.
Motion- Commissioner Roberts            Second- Commissioner Randall

Commissioner Carlton
Yes
Commissioner Randall
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes

  • Fee waiver request to Putnam County for Large Scale Comprehensive Plan Amendment for LOCCHEC Project
City Planner Dawson- Staff is asking for permission to authorize the Mayor to sign a letter to the Putnam County Administrator requesting a waiver to the application fee for the Large Scale Comprehensive Plan Amendment for the LOCCHEC project and offering $250 for reimbursement of advertisement cost.
Moved to approve the letter as typed.
Motion- Commissioner Roberts            Second- Commissioner Carlton

Commissioner Carlton
Yes
Commissioner Randall
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes

  • Antenna Site Management Program
ICM Vause- Was approached by Utility Services and they have proposed to market and manage the new water tower as an antenna rental site.  They would like to expand their services to include the management of antenna rentals on the water tank.  Staff recommends approval.
City Planner Dawson- There will be permitting fees and will need zoning approval for this to be done.
City Staff and City Commissioners continued discussion.
City Commission suggested the ICM gather more information and bring it back at a later date.

  • Resolution- Lift Station #1 Carbon Filter System
ICM Vause-Did research and got bids for a carbon filter for Lift Station #1 to help keep the odor down.
ICM read the resolution by title only.
Moved to approve the purchase of the carbon filter for Lift Station #1.
Motion- Commissioner Carlton            Second- Vice Mayor Howard

Commissioner Carlton
Yes
Commissioner Randall
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes

  • Resolution- Lift Station #1 second pump replacement/repair
ICM Vause- Lift Station #1 second pump estimate is $6172 which is $4K less than a new pump.  This is the second time in 18 months that this pump has been repaired.  Staff recommends a new pump which will cost $10,324.  Currently we don’t have the revenue and funding sources will need to be obtained.  Have contacted M&S Bank and TD Bank for a loan.
ICM Vause read the resolution by title only.
Moved to authorize the City Manager to get financing and purchase the new pump.
Motion- Commissioner Carlton            Second- Vice Mayor Howard

Commissioner Carlton
Yes
Commissioner Randall
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes

  • Resolution- Setting Public Hearing for the adoption of the 2011-2012 Budget
ICM Vause- Staff recommends the following date for budget hearing for 2011-2012.  Need to schedule a Budget Workshop for August 23, 2011.  The 1st Public Hearing is scheduled for Thursday, September 8, 2011 @ 6:30PM.  The advertisement period will be on Thursday, September 15, 2011 in the Alachua Today Newspaper.  The Final Public Hearing is scheduled for Tuesday, September 20, 2011 @ 6:30PM.
Moved to approve the dates as recommended by the City Manager
Motion- Vice Mayor Howard                       Second- Commissioner Randall

Commissioner Carlton
Yes
Commissioner Randall
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes

  • Re-schedule of Joint Meeting w/ Alachua County Commissioners
ICM Vause- Contacted by Alachua County staff that they need to reschedule the Joint Meeting that was originally scheduled for August 18, 2011.
Moved to set a tentative date to hold the Joint meeting for September 6, 2011 with our Regular Commission Meeting.
Motion- Commissioner Randall            Second- Vice Mayor Howard

Commissioner Carlton
Yes
Commissioner Randall
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes

  • PUBLIC HEARING
SECOND READING- None

FIRST READING
AN ORDINANCE OF THE CITYOF HAWTHORNE, ALACHUA COUNTY FLORIDA, AMENDING ARTICLE II, SECTION 30-37, OF THE CITY CODE OF ORDINANCES ENSURING COMPLIANCE WITH STATE LAW BY PROVIDING THAT FIREARMS ARE PROHIBITED IN CITY PARKS UNLESS ONE POSSESSES A CURRENT CONCEALED FIREARM/WEAPONS PERMIT; PROVIDING FOR REPEAL OF CONFLICTING ORDINANCES; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE.

City Attorney Harris read the Ordinance by title only.

City Attorney Harris- Florida Legislature made several changes to their firearm possession laws which affect the City of Hawthorne.  Changes to City of Hawthorne code of ordinance will include amending article II, section 30-37(13).
Moved to approve Ordinance on 1st reading amending article II, section 30-37(13).
Motion- Commissioner Randall            Second- Vice Mayor Howard

Commissioner Carlton
Yes
Commissioner Randall
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes

  • DISCUSSION- None
  • CITIZEN COMMENTS- None
  • REPORTS/ANNOUCEMENTS/INFORMATION
  • ICM Vause-
  • City Attorney Harris- All property have closed on the LOCCHEC and the information has been recorded.
  • City Commission
  • Commissioner Roberts- Is there any money left in travel/training to help offset travel expenses for the Vice Mayor trip.  ICM Vause- Bill & Lakesha still need to finish there CEU’s but will look into it.
  • Commissioner Randall- None
  • Commissioner Carlton- Is Audit available to public?  ICM Vause- yes, will put article in the next news letter.
  • Vice Mayor Howard- None
  • Mayor Surrency- Trying to plan benefit for LOCCHEC.  Peg Bush memorial on Saturday.
  • ADJOURN
Moved to adjourn meeting
Motion- Vice Mayor Howard               Second- Commissioner Carlton

Commissioner Carlton
Yes
Commissioner Randall
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
These minutes are submitted for approval.
                                                                                
LaKesha H. McGruder, CMC                Matthew Surrency, Mayor