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City Commission Minutes 10-19-2010
MINUTES
REGULAR COMMISSION MEETING
OCTOBER 19, 2010

A.  CALL TO ORDER
Vice Mayor Surrency called the Commission Meeting to order at 6:30PM.  Commissioner Roberts gave the Invocation and Commissioner Carter led the Pledge of Allegiance.
City Commission present:  Vice Mayor Surrency, Commissioners Carter, Carlton and Roberts.  Not Present:  Mayor Randall.  Staff Present:  City Manager Smyth, City Attorney Harris, City Clerk McGruder, City Planner Dawson and Parks & Recreation Manager Wynkoop.

B.  APPROVAL OF AGENDA
Moved to approve the agenda.
Motion- Commissioner Carlton                    Second- Commissioner Carter

Commissioner Carter
Yes
Commissioner Carlton
Yes
Commissioner Roberts
Yes
Vice Mayor Surrency
Yes
Mayor Randall
Not Present

Vote- 4-0

C.  RECOGNITIONS & GUESTS
Vice Mayor recognized Mr. Blunt from the Putnam Land Conservancy who will speak during the Citizen Comments.

D.  COMMITTEE REPORTS/PRESENTATIONS/PROCLAMATIONS- None

E.  CITIZEN COMMENTS
Mr. Ray Daniel- The 2010-2011 Budget is incomplete and unbalance.  The water and wastewater funds have revenue calculations errors.  The utilities allocations have 8 positions and were estimated by percentages.  There is a $396,422 total of deficits.  Someone has to get busy and cut the cost.  
Mr. Daniel gave some recommendations to the City Commission regarding expenses to cut cost.
Commissioner Roberts- Thanks to Mr. Daniel for critiquing the budget.  The City has used his expertise before when doing the City budget.
Commissioner Carlton- How is the contract for CRA funds allocated?  And the current budget has an area of water rate increases.
City Manager Smyth- There is no water rate increases in the budget.  The City Commission has not approved a Resolution to increase the water rates.

Ms. Vivian Wagner- From what Ray Daniel says it has scared her.  The City Commission needs to move immediately.

Moved to have a budget workshop on October 26, 2010 @ 10:00AM on the final budget.
Motion- Commissioner Roberts                    Second- Commissioner Carlton
Discussion- None

Commissioner Carter
Yes
Commissioner Carlton
Yes
Commissioner Roberts
Yes
Vice Mayor Surrency
Yes
Mayor Randall
Not Present

Vote- 4-0

Mr. Robert Blunt, Putnam Land Conservancy- Asked the City Commission to schedule a workshop or meeting to discuss and finalize the details of the LOCCHEC Project.

Moved to schedule a workshop on November 8, 2010 @ 10:00AM for the Putnam Land Conservancy.
Motion- Commissioner Carter                             Second- Commissioner Roberts
Discussion- None

Commissioner Carter
Yes
Commissioner Carlton
Yes
Commissioner Roberts
Yes
Vice Mayor Surrency
Yes
Mayor Randall
Not Present

Vote- 4-0

Ms. Joyce Johnson- Her property located across from the Bingo Hall was changed from residential to commercial and she was not notified of the change.
City Planner Dawson- Spoke with Ms. Johnson about 3 weeks ago, and this change took place in 1997.  Will be happy to further research and prepare a memo for the City Commission.

The City Commission and Staff continued their discussion on this topic.

Moved to ask the City Planner to go back and research this information.
Motion- Commissioner Carter                             Second- Commissioner Carlton
Discussion- None





Commissioner Carter
Yes
Commissioner Carlton
Yes
Commissioner Roberts
Yes
Vice Mayor Surrency
Yes
Mayor Randall
Not Present

Vote- 4-0

F.  ROUTINE ITEMS
1.  City Commission Minutes (October 5, 2010)
Moved to adopt the October 5, 2010 City Commission Minutes
Motion- Commissioner Carter                             Second- Commissioner Carlton
Discussion- None

Commissioner Carter
Yes
Commissioner Carlton
Yes
Commissioner Roberts
Yes
Vice Mayor Surrency
Yes
Mayor Randall
Not Present

Vote- 4-0

2.  A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF HAWTHORNE, FLORIDA AUTHORIZING THE MAYOR AND CITY MANAGER TO EXECUTE AN AGREEMENT FOR TRAFFIC SIGNAL MAINTENANCE WITH THE CITY OF GAINESVILLE

City Manager Smyth- This is the annual renewal of a maintenance agreement with the City of Gainesville for repair and maintenance on the traffic signals.

Moved to adopt the Resolution for the Interlocal Agreement with the City of Gainesville and the addition with other law enforcement officers on the 2nd page of the contract.
Motion- Commissioner Carter                             Second- Commissioner Carlton
Discussion- None

Commissioner Carter
Yes
Commissioner Carlton
Yes
Commissioner Roberts
Yes
Vice Mayor Surrency
Yes
Mayor Randall
Not Present

Vote- 4-0

City Clerk McGruder read the Resolution by title only.


3. A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF HAWTHORNE, FLORIDA AUTHORIZING THE MAYOR AND CITY MANAGER TO EXECUTE AN AGREEMENT FOR PROFESSINAL MAINTENANCE AND OPERATIONS SERVICES BY TWO-FOLDS WATER ENGINEERING, INC. OF MELROSE, FLORIDA

City Manager Smyth- This is the contract renewal for Two Fold water.  During the past year the City have had several situations that have occurred that the City of Hawthorne was not equipped to handle.

Moved to adopt the Resolution with Two Fold Water.
Motion- Commissioner Carter                             Second- Commissioner Carlton
Discussion:
Commissioner Carlton- Two Fold is highly qualified but the cost is very high.  We are paying them and Bill overtime to do the same work.

City Manager Smyth- Bill is a salary employee.


Commissioner Carter
Yes
Commissioner Carlton
Yes
Commissioner Roberts
Yes
Vice Mayor Surrency
Yes
Mayor Randall
Not Present

Vote- 4-0

G.  PUBLIC HEARING
1.  SECOND READING

AN ORDINANCE OF THE CITY OF HAWTHORNE, ALACHUA COUNTY FLORIDA, AMENDING PART II, CHAPTER 22, ARTICLE II OF THE CITY CODE OF ORDINANCES BY CLARIFYING THE DUTIES AND RESPONSIBILITIES OF EACH PROPERTY OWNER TO MAINTAIN THEIR PROPERTY

City Manager Smyth- This is relatively the same thing except the City Commission requested a section of section 22-31(b) be removed and it has been removed from the Ordinance.

Moved to adopt the Ordinance amending the property code.
Motion- Commissioner Roberts                    Second- Commissioner Carter
Discussion- None


Commissioner Carter
Yes
Commissioner Carlton
Yes
Commissioner Roberts
Yes
Vice Mayor Surrency
Yes
Mayor Randall
Not Present

Vote- 4-0

H.  CITIZEN COMMENTS
Mrs. Sharon Surrency, United Methodist Church- in 2 months the NOMADS will be in Hawthorne for 3 weeks.  If you know of someone in need of repairs on their home please notify us.

Ms. Vivian Wagner- Don’t has a code enforcement officer now.  Who take the complaints?

City Manager Smyth- City Clerk will make note of the complaints.

Mr. Michael Rutledge- Alachua County has had several fires this past month.  Realized he don’t have a fire extinguisher or smoke detector.  Has helped set up a safety event on November 6, 2010 from 9AM-Noon at the Hawthorne Fire Department.

I.  REPORTS/ANNOUNCEMENTS/INFORMATION
1.  City Manager Smyth- Next meeting on Election Day, do you want to reschedule or cancel that meeting?
Moved to cancel the November 2, 2010 meeting and have the next Commission Meeting on November 16, 2010 @ 6:30PM.
Motion- Commissioner Roberts                    Second- Commissioner Carter

Commissioner Carter
Yes
Commissioner Carlton
Yes
Commissioner Roberts
Yes
Vice Mayor Surrency
Yes
Mayor Randall
Not Present

Vote- 4-0

City Manager Smyth- Have received a bid on govdeals.com for $12K for the fire truck.  So far that is the highest bid.

2.  City Attorney Harris- the Judge dismissed the case on home rule.  It was appealed and will be on the November ballot.

3.  City Commission
Commissioner Roberts- Want to ask Mr. Daniel to be present at the budget workshop.  Mr. Daniel declined the offer.  
The senior computer class is always full having had great support.  The next class is in January 2011.  
Were we legal making a decision on the code issue at the last meeting?  City Attorney Harris- Yes, you were ok.

Commissioner Carlton- Think the Fire Truck should be advertised in other places besides the internet.

Commissioner Carter- Ask Commissioner Rutledge to see if Shands Hospital might bring information on the CPR change.

Vice Mayor Surrency- HARF have their 503C to write grants.  The hog fest was successful and well attended.  Good write up in Alachua Today and we thank them for that.  Need a workshop to develop a plan for the volunteers at the Recreation field.  Youth council doing recycling program and still looking for members to do that.

J.  ADJOURN
Moved to adjourn the October 19, 2010 Commission Meeting.
Motion- Commissioner Roberts                    Second- Commissioner Carlton
Discussion- None


Commissioner Carter
Yes
Commissioner Carlton
Yes
Commissioner Roberts
Yes
Vice Mayor Surrency
Yes
Mayor Randall
Not Present

Vote- 4-0

These minutes are submitted for approval.


                                                                                                
LaKesha H. McGruder, City Clerk                 Matthew Surrency, Vice Mayor