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City Commission Meeting 11-07-2017
MINUTES
REGULAR COMMISSION MEETING
November 7, 2017
6:30 PM

A. ~CALL TO ORDER- Mayor Surrency
~~~~~~~~1. ~Invocation- Commissioner Floyd
~~~~~~~~2. ~Pledge of Allegiance – Commissioner Bouie

B. ~APPROVAL OF AGENDA
Moved to approve the agenda
Motion- Commissioner Roberts-Cheatham           Second- Commissioner Bouie

Commissioner Bouie
Yes
Commissioner Floyd
Yes
Commissioner Roberts-Cheatham
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 5-0

C. ~RECOGNITIONS & GUESTS
Mayor Surrency- Several guest are present tonight and they will be introduced later on the agenda.

D. ~COMMITTEE REPORTS/PRESENTATIONS/PROCLAMATIONS
1.  Mr. Sam Sullivan, Alachua County Solid Waste- gave an update on debris recovery in Hawthorne.  If all goes well it should begin in Hawthorne within the next 14 days.

2.  Presentations Newberry High School Student Government Project – Mayor Jordan Marlowe
The students from NHS gave a presentation called “RepresentMe” on proposed amendments to the Alachua County Home Rule Charter.

3.  Proclamation- National Hospice Palliative Care Month
Mayor Surrency read the proclamation on behalf of the City of Hawthorne City Commission.

E. ~CITIZEN COMMENTS - None

F. ~ROUTINE ITEMS
1.  City Commission Minutes (October 17, 2017- Commission Meeting)
Moved to approve the Commission Minutes from October 17, 2017.
Motion- Vice Mayor Howard               Second- Commissioner Bouie

Commissioner Bouie
Yes
Commissioner Floyd
Yes
Commissioner Roberts-Cheatham
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 5-0

2.  Resolution- Establishment of Audit Committee
City Attorney Hoehn read the Resolution by title only.
Moved to adopt the Resolution as presented
Motion- Commissioner Roberts-Cheatham           Second- Commissioner Floyd

Commissioner Bouie
Yes
Commissioner Floyd
Yes
Commissioner Roberts-Cheatham
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 5-0

3.  Resolution- Capital City Bank General Fund Account
City Attorney Hoehn read the Resolution by title only.
Moved to authorize the Mayor and City Manager to open a General Water Fund Account with Capital City Bank.
Motion- Commissioner Floyd                      Second- Commissioner Roberts-Cheatham

Commissioner Bouie
Yes
Commissioner Floyd
Yes
Commissioner Roberts-Cheatham
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 5-0

4.  Resolution- Home Rule
City Attorney Hoehn read the Resolution by title only.
Moved to adopt the Resolution on support of Home Rule
Motion- Vice Mayor Howard                       Second- Commissioner Bouie

Commissioner Bouie
Yes
Commissioner Floyd
Yes
Commissioner Roberts-Cheatham
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 5-0

5.  Resolution- Renewal Repair & Service of Traffic Signals & Beacons
City Attorney Hoehn read the Resolution by title only.
Moved to instruct the Mayor and/or City Manager to execute the Interlocal Agreement
Motion-Commissioner Roberts-Cheatham    Second- Commissioner Bouie

Commissioner Bouie
Yes
Commissioner Floyd
Yes
Commissioner Roberts-Cheatham
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 5-0

6.  Reduced Fees/Waivers for LOCNP
Moved to direct to modify the rate schedule to reflect reduce open date fee
Motion- Commissioner Bouie              Second- Commissioner Roberts-Cheatham

Commissioner Bouie
Yes
Commissioner Floyd
Yes
Commissioner Roberts-Cheatham
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 5-0

7.  Resolution- Brownfield Community-wide Assessment Grant
City Attorney Hoehn read the Resolution by title only.
Moved to approve the Mayor and City Manager to work with PPM, Inc. to develop the grant application for the Brownfield Community-wide Assessment Grant application.
Motion- Commissioner Floyd                      Second- Commissioner Bouie

Commissioner Bouie
Yes
Commissioner Floyd
Yes
Commissioner Roberts-Cheatham
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 5-0

8.  Resolution- Outdoor bathrooms Little Orange Creek Nature Park
City Attorney Hoehn read the Resolution by title only.
Moved to authorize the City Manager to accept the lowest and/or most appropriate bid for Professional Architectural Services for the LOCNP bathroom project.
Motion- Vice Mayor Howard                               Second- Commissioner Bouie

Commissioner Bouie
Yes
Commissioner Floyd
Yes
Commissioner Roberts-Cheatham
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 5-0

G.  PUBLIC HEARING
SECOND READING
1.  Final Adoption of the FY 2017-2018 Millage Rate
City Attorney Hoehn read the Resolution by title only.
Moved to adopt the Resolution as presented.
Motion- Commissioner Bouie              Second- Commissioner Roberts-Cheatham

Commissioner Bouie
Yes
Commissioner Floyd
Yes
Commissioner Roberts-Cheatham
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 5-0

2.  Ordinance Adopting the Final Budget for FY 2017-2018
City Attorney Hoehn read the Ordinance by title only.
Moved to adopt the ordinance approving and adopting the Final Budget for Fiscal Year 2017-2018.
Motion- Commissioner Bouie              Second- Commissioner Floyd

Commissioner Bouie
Yes
Commissioner Floyd
Yes
Commissioner Roberts-Cheatham
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 5-0

FIRST READING- None

H.  DISCUSSION ITEMS- None

I.  CITIZEN COMMENTS - None ~

J. ~REPORTS/ANNOUNCEMENTS/INFORMATION
1. City Manager Vause gave her City Manager’s report
2. City Attorney Hoehn- Final Ethics class of 2017 is December 14, 2017 at the Alachua County Administrative Building 1PM-5PM.
3. City Commission
Commisssioner Floyd- No report
Commissioner Roberts-Cheatham- No report
Commissioner Bouie- No report
Vice Mayor Howard- The attorney name that did the last Ethics in Alachua was Mr. Pete Sweeney.
4. Mayor Surrency- Ice cream social at HMHS for the kids that made the A/B honor roll is this Thursday during the two lunch periods.  Volunteers needed to help serve the kids.  Need 25 mentors at HMHS Monday-Friday for 1 hour a week.  November 10 the American Legion is putting out flags at the cemetery and volunteers are needed.  November 18 Historical Marker is being placed in front of the Hawthorne Apartments in honor of Mr. Richard Moore.

K. ~ADJOURN- 8:00PM


These minutes are submitted for approval.


                                                                                                        
LaKesha H. McGruder, MMC                                Matthew Surrency, Mayor
City Clerk