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City Commission Meeting 07-18-2017
MINUTES
REGULAR COMMISSION MEETING
July 18, 2017
6:30 PM

A. ~CALL TO ORDER- Mayor Surrency
~~~~~~~~1. ~Invocation- Commissioner Bouie
~~~~~~~~2. ~Pledge of Allegiance- Mayor Surrency

B. ~APPROVAL OF AGENDA
Moved to approve the agenda as amended to add #9 under Routine Items.
Motion- Commissioner Roberts-Cheatham           Second- Vice Mayor Howard

Commissioner Bouie
Yes
Commissioner Floyd
Yes
Commissioner Roberts-Cheatham
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 5-0

C. ~RECOGNITIONS & GUESTS

D. ~COMMITTEE REPORTS/PRESENTATIONS/PROCLAMATIONS
1.  Elnora Turner- Habitat for Humanities
Ms. Turner thanked the City Commission and the City of Hawthorne for helping her get a Habitat for Humanity home in Hawthorne.  She informed the City Commission that she has officially paid off her 20 year mortgage.
Mayor Surrency thanked her for helping the kids cross the street in front of the Elementary School.
Vice Mayor Howard nominated Ms. Turner as the next citizen of the month.

1.  Citizen of the Month Presentation
The City Commission recognized Ms. Alta Johnson, Mr. Dick Curtis, Mr. Ray Daniels, and Mr. Wally Russell as Citizen of the Month for July 2017.

E. ~CITIZEN COMMENTS
Mr. Wally Russell- Hawthorne Area Resource Center- For the month of June 2017 HARC fed 230 households and 720 individuals through farm share.


F. ~ROUTINE ITEMS
1.  City Commission Minutes
A  Regular Commission Meeting June 20, 2017
B. Sign Code Workshop July 11, 2017
Moved to approve the minutes from June 20, 2017 and July 11, 2017.
Motion- Vice Mayor Howard       Second- Commissioner Bouie

Commissioner Bouie
Yes
Commissioner Floyd
Yes
Commissioner Roberts-Cheatham
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 5-0

2.  Swearing in Ceremony of City Commissioners (Oath of Office)
City Attorney Hoehn swore in Mayor Matthew Surrency to serve another two year term on the City Commission.  (Vice Mayor Howard and Commissioner Floyd was sworn in at a previous meeting).

3.  Nomination of Mayor
City Attorney Hoehn open the floor for nominations for Mayor.
Moved to nominate Mayor Matthew Surrency for Mayor for another year.
Motion- Commissioner Roberts-Cheatham - No second needed
Mayor Surrency accepted the nomination

Commissioner Bouie
Yes
Commissioner Floyd
Yes
Commissioner Roberts-Cheatham
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 5-0

4.  Nomination of Vice Mayor
City Attorney Hoehn opened the floor for nominations for Vice Mayor.
Moved to nominate Vice Mayor Tommie Howard for Vice Mayor for another year
Motion- Commissioner Floyd – No second needed
Vice Mayor Howard accepted the nomination
Moved to nominate Commissioner DeLoris Roberts-Cheatham for Vice Mayor
Motion- Commissioner Bouie – No second needed
Commissioner Roberts-Cheatham accepted the nomination

Nominations closed.





Vote for Tommie Howard

Commissioner Bouie
No
Commissioner Floyd
Yes
Commissioner Roberts-Cheatham
No
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 3-2

Vote for DeLoris Roberts-Cheatham

Commissioner Bouie
Yes
Commissioner Floyd
No
Commissioner Roberts-Cheatham
Yes
Vice Mayor Howard
No
Mayor Surrency
No
Vote 2-3

Commissioner Tommie Howard is the Vice Mayor.

5.  Resolution- Letter of Engagement for Auditing Services for Year Ending September 30, 2017
City Attorney Hoehn read the Resolution by title only.
Moved to approve the resolution to engage Sexton & Schnoll for the FY 2017 audit.
Motion- Vice Mayor Howard               Second- Commissioner Roberts-Cheatham

Commissioner Bouie
Yes
Commissioner Floyd
Yes
Commissioner Roberts-Cheatham
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 5-0

6.  Resolution- Letter of Engagement for Auditing Services for testing
City Attorney Hoehn read the Resolution by title only.
Moved to approve the resolution to engage Sexton & Schnoll for the testing procedures.
Motion- Vice Mayor Howard               Second- Commissioner Bouie

Commissioner Bouie
Yes
Commissioner Floyd
Yes
Commissioner Roberts-Cheatham
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 5-0

7.  Resolution- Architectural Services at New City Hall
City Attorney Hoehn read the Resolution by title only.
Moved to authorize the City Manager to hire the firm Robert J. Norton P.E. for Architectural Services for the remodeling of the bank building.
Motion- Commissioner Roberts-Cheatham   Second- Commissioner Floyd

Commissioner Bouie
Yes
Commissioner Floyd
Yes
Commissioner Roberts-Cheatham
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 5-0

8.  Interlocal Agreement for Public School Concurrency
City Attorney read the Resolution by title only.
City Commission asked questions and City Manager Vause suggested getting a school representative to come out and answer the City Commissioners questions.
Moved to table this item.
Motion- Vice Mayor Howard               Second- Commissioner Floyd


Commissioner Bouie
Yes
Commissioner Floyd
Yes
Commissioner Roberts-Cheatham
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 5-0

9.  Engineering Construction Services for Storm water Retention
City Attorney Hoehn read the Resolution by title only.
Moved to adopt the resolution approving the scope of work and authorizing the engineer to proceed.
Motion- Commissioner Bouie      Second- Commissioner Roberts-Cheatham

Commissioner Bouie
Yes
Commissioner Floyd
Yes
Commissioner Roberts-Cheatham
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 5-0

G.  PUBLIC HEARING
SECOND READING- None
FIRST READING
1.  Medical Marijuana Moratorium- City Attorney Hoehn
City Attorney Hoehn read the Ordinance by title only.
Moved to adopt the Ordinance.
Motion- Vice Mayor Howard               Second- Commissioner Bouie

Commissioner Bouie
Yes
Commissioner Floyd
Yes
Commissioner Roberts-Cheatham
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 5-0

H.  DISCUSSION ITEMS
1.  Hawthorne Athletic Park Expansion- Hawthorne Fitness Center
City Manager Vause presented the agenda item.
Vice Mayor Howard and Commissioner Bouie expressed concerns about the amount of money.
Mayor Surrency suggested getting appraisals so we can move forward with a counter offer or to accept it or reject it.
Commissioner Floyd added the clientele will pick up if the equipment was updated.
City Manager Vause we need at least 166 clients to cover the overhead cost.
Mr. Dale Moore (Citizen) said the equipment is old and not worth $40K.
Mrs. Diane Tilbury (Citizen) said we really need this in the city.
City Manager Vause stated she will get the appraisals on the equipment.

I.  CITIZEN COMMENTS- None

Mayor Surrency- Water line broke today on SE 69th Avenue.
City Manager Vause- The west side of the City is under a Boil Water Notice for at least 24 hours.

J. ~REPORTS/ANNOUNCEMENTS/INFORMATION
1. City Manager Vause gave her City Manager report.
2. City Attorney Hoehn- None
3. City Commission
Commissioner Roberts-Cheatham- None
Commissioner Floyd- None
Commissioner Bouie- None
Vice Mayor Howard- None
4. Mayor Surrency- Asked people to get in engage with the school issue and Bowling Fun Day on July 29, 2017.

K. ~ADJOURN at 8:10PM.

These minutes are submitted for approval.



                                                                                                        
LaKesha H. McGruder, MMC                        Matthew Surrency, Mayor
City Clerk