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City Commission Meeting 06-06-2017
MINUTES
REGULAR COMMISSION MEETING
June 6, 2017
6:30 PM

A. ~CALL TO ORDER- Mayor Surrency
~~~~~~~~1. ~Invocation- Commissioner Roberts-Cheatham
~~~~~~~~2. ~Pledge of Allegiance- Commissioner Bouie

B. ~APPROVAL OF AGENDA
Moved to approve with amendments
Motion- Commissioner Roberts-Cheatham           Second- Commissioner Bouie

Commissioner Bouie
Yes
Commissioner Floyd
Yes
Commissioner Roberts-Cheatham
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 5-0

C. ~RECOGNITIONS & GUESTS

D. ~COMMITTEE REPORTS/PRESENTATIONS/PROCLAMATIONS
1.  Presentation- Audit Presentation
Sexton & Schnoll staff presented the FY 2016 audit presentation.

E. ~CITIZEN COMMENTS - None

F. ~ROUTINE ITEMS
1.  Commission Meeting Minutes
     A.  Regular Commission Meeting May 2, 2017
    B.  Joint County/City Commission Meeting May 16, 2017
Moved to approve the above minutes.
Motion- Commissioner Bouie      Second- Vice Mayor Howard

Commissioner Bouie
Yes
Commissioner Floyd
Yes
Commissioner Roberts-Cheatham
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 5-0
2.  Resolution- SJRMWD Water Line Replacement Grant Modification
City Attorney Hoehn read the Resolution by title only.
Moved to authorize the Mayor and City Manager to execute the modification contract with the St. Johns River Water Management District Cost Share Grant.
Motion- Vice Mayor Howard               Second- Commissioner Bouie

Commissioner Bouie
Yes
Commissioner Floyd
Yes
Commissioner Roberts-Cheatham
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 5-0

3.  Resolution- Recommendation of award SJRWMD REDI Cost Share Water Main Replacements, Phase II
City Attorney Hoehn read the Resolution by title only.
Moved to approve the engineer’s recommendation of Award to Worth Construction & Development, Inc. in the amount of $460,800.00 with the provisions that the scope of the work be reduced on Phase II to meeting the construction budget of $460,800.00 and that proper bonds and insurance certificates be submitted.
Motion- Commissioner Roberts-Cheatham           Second- Commissioner Floyd

Commissioner Bouie
Yes
Commissioner Floyd
Yes
Commissioner Roberts-Cheatham
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 5-0

4.  Resolution- Credit Line Loan, Downtown Water Line Project
4A. Bond Counsel Loan from Ameris Bank
Moved to table both items until the June 20, 2017 City Commission Meeting.
Motion- Vice Mayor Howard               Second- Commissioner Bouie

Commissioner Bouie
Yes
Commissioner Floyd
Yes
Commissioner Roberts-Cheatham
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 5-0

5.  Resolution- Bucket Truck
City Attorney Hoehn read the Resolution by title only.
Moved to authorize the City Manager to fix the bucket truck.
Motion- Vice Mayor Howard               Second- Commissioner Floyd

Commissioner Bouie
Yes
Commissioner Floyd
Yes
Commissioner Roberts-Cheatham
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 5-0

6.  Voting Delegate FLC Conference
Moved to nominate Vice Mayor Howard as the voting delegate for the City of Hawthorne at the FLC Annual Conference.
Motion- Commissioner Floyd              Second- Commissioner Bouie

Commissioner Bouie
Yes
Commissioner Floyd
Yes
Commissioner Roberts-Cheatham
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 5-0

7.  Naming of Waste Water Treatment Plant
Moved to approve the wording for the sign
Motion- Vice Mayor Howard               Second- Commissioner Bouie

Commissioner Bouie
Yes
Commissioner Floyd
Yes
Commissioner Roberts-Cheatham
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 5-0

8.  4th of July Holiday Schedule
Moved to approve staff to close city hall on July 3 and July 4, 2017 for the 4th of July Holiday.
Motion- Commissioner Bouie      Second- Commissioner Roberts-Cheatham

Commissioner Bouie
Yes
Commissioner Floyd
Yes
Commissioner Roberts-Cheatham
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 5-0

9.  Hawthorne Athletic Park Storm Water System
City Attorney Hoehn read the Resolution by title only.
Moved to approve the bid for $98,500 with Country Boy’s Land and Development, Inc.
Motion- Commissioner Bouie      Second- Commissioner Floyd

Commissioner Bouie
Yes
Commissioner Floyd
Yes
Commissioner Roberts-Cheatham
Yes
Vice Mayor Howard
No
Mayor Surrency
Yes
Vote 4-1

G.  PUBLIC HEARING
SECOND READING- None
FIRST READING
1.  Alachua County Fire Services MSTU
City Attorney Hoehn read the Ordinance by title only.
Moved to approve the Ordinance as presented with modifications.
Motion-Commissioner Bouie               Second- Commissioner Roberts-Cheatham

Commissioner Bouie
Yes
Commissioner Floyd
Yes
Commissioner Roberts-Cheatham
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 5-0

2.  LDR 17-1 Medical Marijuana Dispensary Regulations
City Attorney Hoehn read the Ordinance with title only.
Moved to approve the Ordinance on 1st reading with amendments.
Motion- Commissioner Floyd              Second- Commissioner Roberts-Cheatham

Commissioner Bouie
Yes
Commissioner Floyd
Yes
Commissioner Roberts-Cheatham
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 5-0

3.  Hawthorne Comprehensive Plan Update
City Attorney Hoehn read the Ordinance by title only.
Moved to recommend that the City Commission approve the transmittal of the comprehensive plan update to the Department of Economic Opportunity for agency review.
Motion- Vice Mayor Howard               Second- Commissioner Bouie

Commissioner Bouie
Yes
Commissioner Floyd
Yes
Commissioner Roberts-Cheatham
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 5-0

H.  DISCUSSION ITEMS
1. City Commissioner Polo Shirts
All City Commissioners agreed to get their own color polo shirt plus one white polo shirt.

I.  CITIZEN COMMENTS – None  ~

J. ~REPORTS/ANNOUNCEMENTS/INFORMATION
1. City Manager Vause gave her City Manager’s report
2. City Attorney Hoehn- No report
3. City Commission
Commissioner Roberts- Cheatham- Congratulations to the Commissioners for being unopposed during the city election qualifying period.  Super seniors start back September 6, 2017.
Commissioner Floyd- No report
Commissioner Bouie- No report
Vice Mayor Howard- No report
4. Mayor Surrency- Street closed in front of Galilee MBC for their fun day on Saturday, June 10, 2017.  Wednesday, June 14 @ 10AM City of Alachua invited us to their ribbon cutting for their new Multi-Purpose Center.  Friends of LOCNP is having their annual meeting Thursday 6-8PM at LOCNP.

K. ~ADJOURN at 9:00PM

These minutes are submitted for approval.


                                                                                                
LaKesha H. McGruder, MMC                        Matthew Surrency, Mayor
City Clerk