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City Commission Special Meeting 09-14-2015
MINUTES
SPECIAL COMMISSION MEETING
SEPTEMBER 14, 2015
6:30 PM

A. ~CALL TO ORDER- Mayor Surrency
~~~~~~~~1. ~Invocation- Commissioner Bouie
~~~~~~~~2. ~Pledge of Allegiance – Commissioner Floyd

B. ~APPROVAL OF AGENDA
Moved to approve the agenda with amendments
Motion- Vice Mayor Howard               Second- Commissioner Bouie

Commissioner Bouie
Yes
Commissioner Floyd
Yes
Commissioner Roberts-Cheatham
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 5-0

C. ~RECOGNITIONS & GUESTS- None

D. ~COMMITTEE REPORTS/PRESENTATIONS/PROCLAMATIONS
1. Reverend Carnell Henderson-Proclamations
The City Commission announced the passing of former City Commissioner Reverend Carnell C. Henderson Sr. and read a proclamation and asked City Clerk McGruder to deliver a copy of the Proclamation to the funeral home.

E. ~CITIZEN COMMENTS- None

F. ~ROUTINE ITEMS
1.  City Commission Minutes
A.  Regular Commission Meeting Minutes (September 1, 2015)
Moved to approve the above minutes
Motion- Commissioner Roberts    Second- Vice Mayor Howard

Commissioner Bouie
Yes
Commissioner Floyd
Yes
Commissioner Roberts-Cheatham
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 5-0

B.  Special Commission Meeting Minutes (September 3, 2015)
Moved to approve the above minutes with amendments
Motion- Commissioner Roberts    Second- Commissioner Bouie

Commissioner Bouie
Yes
Commissioner Floyd
Yes
Commissioner Roberts-Cheatham
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 5-0

2.  Resolution:  Little Orange Creek Nature Preserve (North Side)
Moved to approve the resolution authorizing the Mayor and City Manager to execute the agreement.
Motion- Commissioner Floyd              Second- Commissioner Bouie
City Attorney Hoehn read the resolution by title only.

Commissioner Bouie
Yes
Commissioner Floyd
Yes
Commissioner Roberts-Cheatham
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 5-0

3.  Resolution:  To amend the Equal Employment Opportunity (EEO) Policy within the City’s Personnel Policy to include genetics as a protected class
Moved to approve the resolution adopting changes to the Equal Employment Opportunity (EEO) Policy within the City’s Personnel Policy to include genetics as a protected class.
Motion- Commissioner Roberts    Second- Vice Mayor Howard

Commissioner Bouie
Yes
Commissioner Floyd
Yes
Commissioner Roberts-Cheatham
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 5-0

4.  Resolution: To amend the City’s Personnel Policy to include a Social Media Policy
Moved to approve the resolution adopting changes to the City’s Personnel Policy to include the Social Media Policy.
Motion- Commissioner Bouie      Second- Commissioner Roberts

Commissioner Bouie
Yes
Commissioner Floyd
Yes
Commissioner Roberts-Cheatham
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 5-0
5.  SE 225th Way
Commissioner Floyd- Asking the City Commission to take into consideration and asking the City of Hawthorne to fix the road on SE 225th Way one last time for the residents that live in that area.
City Manager Vause- She understand the concern but she can’t spend public money on private property and these streets goes through private property.  City Manager’s in the past has allowed staff to grade these roads and she is looking for direction from the City Commission.
Mayor Surrency- Asked Commissioner Floyd to contact the property owners to see if they will give the City of Hawthorne a utility easement for our utility lines that run there and this should also give us access to fix the roads.
The City Commission recommended staff do research to locate city lines and gather the information and come back before the City Commission.

G.      PUBLIC HEARING
1.  Resolution:  Final Adoption of the FY 2015-2016 Millage Rate
Moved to adopt the resolution as presented.
Motion- Commissioner Floyd              Second- Commissioner Bouie
City Attorney Hoehn read the resolution by title only.

Commissioner Bouie
Yes
Commissioner Floyd
Yes
Commissioner Roberts-Cheatham
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 5-0

SECOND READING
A.  Ordinance- Adopting the Final Budget for FY 2015-2016
Moved to adopt the ordinance creating the Final Budget for FY 2015-2016
Motion- Vice Mayor Howard               Second- Commissioner Floyd

Commissioner Bouie
Yes
Commissioner Floyd
Yes
Commissioner Roberts-Cheatham
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 5-0

B.  Ordinance- Update to the Capital Improvement Element
Moved to adopt the ordinance amending the Capital improvement Plan on 2nd reading.
Motion- Commissioner Floyd              Second- Commissioner Bouie

Commissioner Bouie
Yes
Commissioner Floyd
Yes
Commissioner Roberts-Cheatham
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 5-0
FIRST READING- None

H.   ~CITIZEN COMMENTS- None  ~

I. ~REPORTS/ANNOUNCEMENTS/INFORMATION
1. City Manager Vause gave her week in review update and announced she is on vacation October 5-9 and will not be present at the October 6 Commission Meeting.
The City Commission discussed the upcoming October Commission Meeting.
Moved to cancel the October 6, 2015 Commission Meeting
Motion- Vice Mayor Howard               Second- Commissioner Bouie

Commissioner Bouie
Yes
Commissioner Floyd
Yes
Commissioner Roberts-Cheatham
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 5-0

2. City Attorney Hoehn- Altitude Cable is in bankruptcy.  Spoke with their attorney to ask if they wanted to remove the cable dish off city property and have not received a response.

3. City Commission
A.  Commissioner Roberts- Will be able to attend the funeral Saturday with Vice Mayor Howard if he is able to change his plans.  Presenting information to the City Commission where the City Commission voted back in 2012 to do one meeting per month and after things settle would like to discuss this further.  Thank you to the City Manager for the budget.
B. Commissioner Floyd- Thank you to the City Commission for taking his suggestion into consideration about SE 225th Way.
C. Commissioner Bouie- Kudos to the City Manager and City Attorney for how they handle the situation at the P&Z Meeting.
D. Vice Mayor Howard- None

4. Mayor Surrency- The P&Z Meeting is on youtube.com.  HHS Homecoming on October 2 and HYS Football play on October 3, 2015.

J. ~ADJOURN
The Meeting was adjourned.

These minutes are submitted for approval.

                                                                                                        
LaKesha H. McGruder, CMC                                Matthew Surrency, Mayor
City Clerk