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City Commission Minutes 06-16-2015
MINUTES
REGULAR COMMISSION MEETING
TUESDAY, JUNE 16, 2015
6:30 PM

A. ~CALL TO ORDER- Mayor Surrency
~~~~~~~~1. ~Invocation- Commissioner Roberts
~~~~~~~~2. ~Pledge of Allegiance – Vice Mayor Howard

B. ~APPROVAL OF AGENDA
Moved to approve the agenda
Motion- Vice Mayor Howard               Second- Commissioner Roberts

Commissioner Carlton
Not Present
Commissioner Bouie
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 4-0

C. ~RECOGNITIONS & GUESTS- Mayor Surrency welcomed everyone that was in attendance.

D. ~COMMITTEE REPORTS/PRESENTATIONS/PROCLAMATIONS
1.  Presentation- Sexton & Schnoll FY 2013-2014 Audit
Mr. Mark Schnoll and Ms. Pormina Srinivasan of Sexton & Schnoll presented the City of Hawthorne audit for FY 2013-2014 and gave an overview summary of the City’s financial status and audit findings.
The City Commission thanked the auditors for doing a good job on the audit and complimented City Manager Vause and her staff for making improvements within the city over the past years.

E. ~CITIZEN COMMENTS - None

F. ~ROUTINE ITEMS
1.  City Commission Minutes
     A. June 2, 2015 City Commission Meeting
Moved to approve the minutes
Motion- Commissioner Roberts    Second- Commissioner Bouie

Commissioner Carlton
Not Present
Commissioner Bouie
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 4-0

2.  Swearing in Ceremony of City Commissioners- City Attorney Hoehn
City Attorney Hoehn swore in the newly elected Commissioner Mr. Jimmy Floyd Sr and unopposed Commissioners Howard and Surrency.

3.  Nomination of Mayor
City Attorney Hoehn opened the floor for nominations of Mayor.
Commissioner Bouie nominated Mayor Surrency for Mayor.  Mayor Surrency accepted the nomination.

Commissioner Bouie
Yes
Commissioner Floyd
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 5-0

4.  Nomination of Vice Mayor
City Attorney Hoehn opened the floor for nomination for Vice Mayor.
Commissioner Bouie nominated Vice Mayor Howard for Vice Mayor.  Vice Mayor Howard accepted the nomination.

Commissioner Bouie
Yes
Commissioner Floyd
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 5-0

5.  CRA Annual Report FY 2013-2014
Moved to approve the report and advertise.
Motion- Commissioner Roberts    Second- Vice Mayor Howard

Commissioner Bouie
Yes
Commissioner Floyd
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 5-0

6.  ACBOCC Proposed Alachua County Irrigation Efficiency Code
The City Commission suggested doing a code for the City of Hawthorne instead of adopting into Alachua County irrigation efficiency code.
City Attorney Hoehn stated she will contact the County and ask them to come and give a presentation at one of the upcoming meetings and look into Hawthorne adopting its own irrigation code.
7.  Agreement to build/store outdoor oven
Mr. Willy Theolossen described how the outside oven was built.
The City Commission asked a few questions about the safety of the oven.
Moved to authorize the Mayor to execute the agreement.
Motion- Vice Mayor Howard               Second- Commissioner Floyd

Commissioner Bouie
Yes
Commissioner Floyd
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 5-0

8.  Annual Conference municipalities voting delegate
Moved to nominate Vice Mayor Howard as the voting delegate for the City of Hawthorne at the Florida League of Cities Conference.
Motion- Commissioner Bouie              Second- Commissioner Floyd

Commissioner Bouie
Yes
Commissioner Floyd
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 5-0

9.  Awarding the Grant Administrative Services for FFY2013 CDBG Economic Development CDBG for Love’s Travel Stop
Moved to approve the recommendation to award Fred Fox Enterprises the contract for Administrative Services for the grant.
Motion- Vice Mayor Howard               Second- Commissioner Floyd

Commissioner Bouie
Yes
Commissioner Floyd
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 5-0

10.  Resolution: Love’s Travel Stop Participating Party Agreement
Moved to approve the resolution authorizing the Mayor to execute the Love’s Travel Center participating Party Agreement and grant the City Manager and City Attorney the ability to execute the contract if there are no non substantial changes.
Motion- Vice Mayor Howard               Second- Commissioner Bouie
City Attorney Hoehn read the resolution by title only.

Commissioner Bouie
Yes
Commissioner Floyd
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 5-0
11.  Resolution: Love’s Travel Stop Developer’s Agreement
Moved to approve the resolution authorizing the Mayor to execute the Love’s Travel Center Developer’s agreement and grant the City Manager and City Attorney the ability to execute the contract if there are no non substantial changes.
Motion- Vice Mayor Howard               Second- Commissioner Floyd
City Attorney Hoehn read the resolution by title only.

Commissioner Bouie
Yes
Commissioner Floyd
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 5-0

G.      PUBLIC HEARING
SECOND PUBLIC HEARING CITY OF HAWTHORNE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)

1.  Open Public Hearing- Mayor Surrency opened the Public Hearing
 A.  Resolution Authorizing the Submission CDBG Application for the Neighborhood Revitalization Community Development Block Grant
Moved to approve the resolution to submit the application.
Motion- Commissioner Roberts    Second- Commissioner Bouie

Commissioner Bouie
Yes
Commissioner Floyd
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 5-0

B.  Resolution authorizing the use of $25K for leverage for the Neighborhood Revitalization Community Development Block Grant
City Manager Vause announced the city has the funding to pay the $25K.
Moved to approve the resolution to use City of Hawthorne Enterprise Funding of $25K as leverage.
Motion- Commissioner Floyd              Second- Commissioner Roberts
City Attorney Hoehn read the resolution by title only.

Commissioner Bouie
Yes
Commissioner Floyd
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 5-0

C.  Resolution authorizing the implementation of the long term and short term Community Development Plan
Mr. Fred Fox read the Long Term Objectives and Short Term Objectives.
Moved to approve the resolution authorizing the implementation of the Long Term and Short Term Community Development Plan
Motion- Vice Mayor Howard               Second- Commissioner Bouie

Commissioner Bouie
Yes
Commissioner Floyd
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 5-0

The Public Hearing was opened for public comments.
No comments were given during this time.
2.  Close Public Hearing- Mayor Surrency closed the Public Hearing

FIRST PUBLIC HEARING- None

SECOND READING- None
FIRST READING- None

H.  DISCUSSION ITEMS
The City Commission decided to hold a Special Meeting on June 30, 2015 at 6:30PM on the Ordinance to establish a temporary zoning moratorium on marijuana dispensaries, processing and growing centers.
Moved to hold a Special Meeting on June 30, 2015 at 6:30PM.
Motion- Commissioner Floyd              Second- Vice Mayor Howard

Commissioner Bouie
Yes
Commissioner Floyd
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 5-0

I.   ~CITIZEN COMMENTS
Ms. Janice Brown- Glad Lil Gabe Surrency, the son of Mayor Matt Surrency is back home from the hospital.~
J. ~REPORTS/ANNOUNCEMENTS/INFORMATION
1. City Manager Vause- Did not prepare a written report but she gave an update on FRDAP, CRA Meeting on July 7 @ 5:30PM, Budget Review on July 21 @ 5:30PM, and the Active Street Event.
2. City Attorney Hoehn- No Report
3. City Commission
Commissioner Roberts- No Report
Commissioner Floyd- Thank you to everyone that voted for him and he’s looking forward to working with everyone and helping out.
Commissioner Bouie- Thank you to the City of Hawthorne and Staff for prayers during the passing of her husband.
Vice Mayor Howard- Had about 60 people in the Lindsey Phillips Park about 2 weeks ago.  No event going on just people using the park and it was a wonderful gathering.
4. Mayor Surrency- Thank you for the prayers for his son Gabe.  Thanks to the City Commission for trusting him to lead the City Commission and be Mayor another year.

Ms. Mary Ann Rucker- asked if city workers could check the drains on SE 215th street because when it rains the water is running back onto SE 214th street.

K. ~ADJOURN @ 7:52PM

These minutes are submitted for approval.


                                                                                        
LaKesha H. McGruder, CMC                        Matthew Surrency, Mayor
City Clerk