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City Commission Minutes 11-18-2014
MINUTES
REGULAR COMMISSION MEETING
NOVEMBER18, 2014
6:30 PM

A. ~CALL TO ORDER- Vice Mayor Howard
~~~~~~~~1. ~Invocation- Commissioner Bouie
~~~~~~~~2. ~Pledge of Allegiance – Commissioner Carlton

B. ~APPROVAL OF AGENDA w/amendments
Motion- Commissioner Bouie              Second- Commissioner Carlton

Commissioner Carlton
Yes
Commissioner Bouie
Yes
Commissioner Roberts
Not Present
Vice Mayor Howard
Yes
Mayor Surrency
Not Present
Vote 3-0

C. ~RECOGNITIONS & GUESTS- None

D. ~COMMITTEE REPORTS/PRESENTATIONS/PROCLAMATIONS
1.  Presentation- FDOT Representative Ms. Rebecca White
Ms. White stated resurfacing 301will begin 1st week in December if it warms up.

E. ~CITIZEN COMMENTS – Mr. Keith Harmon, Hawthorne Branch Library Manager- Will begin a monthly program for homeschoolers and asking people to spread the word.

F. ~ROUTINE ITEMS
1.  Special Commission Minutes November 10, 2014
Moved to approve the Special Meeting Minutes with amendments.
Motion- Commissioner Bouie              Second- Commissioner Carlton

Commissioner Carlton
Yes
Commissioner Bouie
Yes
Commissioner Roberts
Not Present
Vice Mayor Howard
Yes
Mayor Surrency
Not Present
Vote 3-0

2.  Citizen Advisory Task Force
City Manager Vause- New requirements from DEO require that 51% of the CATF members be low or moderate income.  Staff is seeking direction for possible CAFT members.
Commissioner Carlton asked for a list of the current CATF members.  

3.  End of Lease, Konica Minolta Copier
City Manager Vause- The 5 year lease ($258.81 per month) on the Konica Minolta Copier through the University of Florida will be finished on 1/14/15.  The new lease program through the State of Florida would be a 48 month lease at $123.09.
Moved to approve the new copier and lease for the State of Florida for 48 months.
Motion- Commissioner Carlton    Second- Commissioner Bouie
City Attorney Hoehn read the Resolution by title only.

Commissioner Carlton
Yes
Commissioner Bouie
Yes
Commissioner Roberts
Not Present
Vice Mayor Howard
Yes
Mayor Surrency
Not Present
Vote 3-0

4.  Event Regulations
City Manager Vause- Event rules and regulations are needed to protect the city along with having a successful event.  Both the Hawthorne Area Chamber of Commerce and the Hawthorne Homecoming Committee have review and commented on the regulations.
Moved to approve the rules and regulations as presented.
Motion- Commissioner Bouie              Second- Commissioner Carlton
City Attorney Hoehn read the Resolution by title only.

Commissioner Carlton
Yes
Commissioner Bouie
Yes
Commissioner Roberts
Not Present
Vice Mayor Howard
Yes
Mayor Surrency
Not Present
Vote 3-0

5.  Electronic payment option for utility billing
Moved to table this item
Motion- Commissioner Bouie              Second- Commissioner Carlton

Commissioner Carlton
Yes
Commissioner Bouie
Yes
Commissioner Roberts
Not Present
Vice Mayor Howard
Yes
Mayor Surrency
Not Present
Vote 3-0

6.  Healthiest Weight Florida initiative
City Manager Vause- The State is asking the city to adopt the Resolution to show that Hawthorne has certain attributes to be listed as a healthy city in the State of Florida.
Moved to adopt the Resolution
Motion- Commissioner Bouie              Second- Commissioner Carlton
City Attorney Hoehn read the Resolution by title only.

Commissioner Carlton
Yes
Commissioner Bouie
Yes
Commissioner Roberts
Not Present
Vice Mayor Howard
Yes
Mayor Surrency
Not Present
Vote 3-0

G.      PUBLIC HEARING
        SECOND READING- None
FIRST READING- None

H.   ~CITIZEN COMMENTS- None

I. ~REPORTS/ANNOUNCEMENTS/INFORMATION
1. City Manager Vause gave an update on the City of Hawthorne.
2. City Attorney Hoehn- No Report
3. City Commission
Commissioner Carlton- None
Commissioner Bouie- None
Vice Mayor Howard- None

J. ~ADJOURN
The meeting adjourned at 7:15PM.

These minutes are submitted for approval.


                                                                                        
LaKesha H. McGruder, CMC                        Matthew Surrency, Mayor
City Clerk