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City Commission Minutes 11-10-2014
MINUTES
SPECIAL COMMISSION MEETING
NOVEMBER 10, 2014
6:30 PM

A. ~CALL TO ORDER- Vice Mayor Howard
~~~~~~~~1. ~Invocation- Commissioner Roberts
~~~~~~~~2. ~Pledge of Allegiance- Commissioner Carlton

B. ~APPROVAL OF AGENDA
Moved to approve the agenda
Motion- Commissioner Roberts    Second- Commissioner Carlton

Commissioner Carlton
Yes
Commissioner Bouie
Not Present
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Not Present
Vote 3-0

C. ~RECOGNITIONS & GUESTS
Vice Mayor Howard welcomed all the guest present tonight.

D. ~COMMITTEE REPORTS/PRESENTATIONS/PROCLAMATIONS- None

E. ~CITIZEN COMMENTS- None

F. ~ROUTINE ITEMS
1. Commission Meeting Minutes (October 7, 2014)
Moved to approve the October 7, 2014 Commission Minutes
Motion- Commissioner Roberts    Second- Commissioner Carlton

Commissioner Carlton
Yes
Commissioner Bouie
Not Present
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Not Present
Vote 3-0

2.  Roof LOCNP House
City Manager Vause- Roof on LOCNP house is leaking around the skylights and has caused damage to the underlayment and a new roof needs to be installed.  $15,900 is available as a grant expenditure of the Feldon Foundation Grant.  Received 3 bids and Whitton Roofing is the lowest bidder.
Moved to instruct the City Manager to specifically state what the city want done on the roof and rebid the item.
Motion- Commissioner Carlton    Second- None

Moved to approve the low bid with Whitton Roofing of $15,900
Motion- Commissioner Roberts    Second- Vice Mayor Howard

Commissioner Carlton
No
Commissioner Bouie
Not Present
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Not Present
Vote 2-1

G.      PUBLIC HEARING- None
        
H.      CDBG 2ND PUBLIC HEARING FOR ECONOMIC DEVELOPMENT GRANT
1.  Open Public Hearing and present information included in the draft application
Mr. Fred Fox, Fox Enterprise opened the CDBG 2nd Public Hearing.  This item is coming back before the Commission because McDonalds would not include the hiring stipulation in their contract so Love’s Travel Center put in their lease agreement that any restaurant coming into the center would have to hire 43 employees.

2.  Open the meeting for public comments
The City Commission had a brief discussion concerning the ownership of the water lines and maintenance agreement.  City Manager Vause also stated that others on the 12” water line would have usage of the line as well.

3.  Close the Public Hearing- Mr. Fox closed the CDBG 2nd Pubic Hearing.

4.  Consideration of Resolution to submit the CDBG Application
Moved to approve the Resolution to submit the CDBG Application
Motion- Commissioner Carlton    Second- Commissioner Roberts
City Attorney Hoehn read the Resolution by title only.

Commissioner Carlton
Yes
Commissioner Bouie
Not Present
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Not Present
Vote 3-0

5.  Consideration of Community Development Plan Resolution
Moved to approve the Resolution to implement the long term and short term objectives of the City of Hawthorne’s Community Development Plan.
Motion- Commissioner Carlton    Second- Commissioner Roberts
City Attorney Hoehn read the Resolution by title only.


Commissioner Carlton
Yes
Commissioner Bouie
Not Present
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Not Present
Vote 3-0

I.   ~CITIZEN COMMENTS- None

J. ~REPORTS/ANNOUNCEMENTS/INFORMATION
1. City Manager Vause- gave an update on Lift Station, ASO, Support Plum Creek, FDOT, LOCNP, FRDAP Grant, Water line replacement project, Copier, Flooring, mowing.

2. City Attorney Hoehn- She is 3 months pregnant with a little baby boy.

3. City Commission
A.  Commissioner Roberts- Thanks to City Commissioners and Staff for coming to the Seniors Social.  The next social is Dec 3.  Sheriff Sadie Darnell will be the guest speaker.
B.  Commissioner Carlton- Ask for a written copy of the bid request submitted to the bidders from the City Manager for the reroof at LOCNP.
C.  Vice Mayor Howard- None
D.  Commissioner Bouie- Not Present

4. Mayor- Not Present

K. ~ADJOURN
Moved to adjourn the meeting
Motion- Commissioner Roberts    Second- Vice Mayor Howard

Commissioner Carlton
Yes
Commissioner Bouie
Not Present
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Not Present
Vote 3-0

These minutes are submitted for approval.


                                                                                        
LaKesha H. McGruder, CMC                        Matthew Surrency, Mayor
City Clerk