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City Commission Minutes 10-07-2014
MINUTES
REGULAR COMMISSION MEETING
OCTOBER 7, 2014
6:30 PM

A. ~CALL TO ORDER- Mayor Surrency
~~~~~~~~1. ~Invocation- Commissioner Bouie
~~~~~~~~2. ~Pledge of Allegiance – Vice Mayor Howard

B. ~APPROVAL OF AGENDA
Moved to approve the agenda with amendments
Motion- Commissioner Roberts    Second- Vice Mayor Howard

Commissioner Carlton
Yes
Commissioner Bouie
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 5-0

C. ~RECOGNITIONS & GUESTS

D. ~COMMITTEE REPORTS/PRESENTATIONS/PROCLAMATIONS
1. Presentation- Citizen of the Month Ms. Jessica Carroll
Mayor Surrency and the City Commission recognized and thank Ms. Jessica Carroll for personally adopting SE 223 Street and doing the cleaning by herself.

2. Presentation- Mr. John Martin, Candidate for Alachua County Commissioner
Mr. John Martin, Candidate for District 4 County Commission asked the citizens to support him on November 4, 2014.

3. Presentation- FDOT, Bicycle Lane Grant
Mr. Bill Henry, FDOT gave a brief summary about the bike trail going through downtown Hawthorne.

4. Proclamation- City Government Week
Mayor Surrency read the Proclamation for City Government week for October 19-25, 2014.

E. ~CITIZEN COMMENTS
Mayor Surrency and the City Commission wished City Clerk Lakesha McGruder a very happy birthday.


F. ~ROUTINE ITEMS
1.  Commission Minutes
A.  September 22, 2014- City Commission Meeting
Moved to approve the minutes for the September 22, 2014 meeting
Motion- Vice Mayor Howard               Second- Commissioner Bouie

Commissioner Carlton
Yes
Commissioner Bouie
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 5-0

2.  RFP, Downtown Vision for the Historic Johnson Street
Moved to instruct to advertise a RFP for Planning Services for the Downtown Visioning of Historic Johnson Street (SE 221 Street)
Motion- Vice Mayor Howard               Second- Commissioner Roberts

Commissioner Carlton
Yes
Commissioner Bouie
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 5-0

3.  RFP, Hawthorne Athletic Park Storm Water Basin
Moved to instruct staff to advertise a RFP for the storm water basin at the Hawthorne Athletic Park.
City Attorney Hoehn read the Resolution by title only.
Motion- Commissioner Roberts    Second- Commissioner Carlton

Commissioner Carlton
Yes
Commissioner Bouie
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 5-0

4.  FRDAP Grant Application Hawthorne Athletic Park
Moved to approve as the City’s agent Fred Fox Enterprise, Inc. to submit the grant application to FRDAP for a total of $50K
City Attorney Hoehn read the Resolution by title only.
Motion- Vice Mayor Howard               Second- Commissioner Bouie

Commissioner Carlton
Yes
Commissioner Bouie
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 5-0

5.  FRDAP Grant Application LOCNP
Moved to approve as the City’s agent Fred Fox Enterprise, Inc. to submit the grant application for the FRDAP for a total of $50K.
City Attorney Hoehn read the Resolution by title only.

Commissioner Carlton
Yes
Commissioner Bouie
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 5-0

G.  PUBLIC HEARING
SECOND READING
1.  2nd Reading- Amending the City’s Code of Ordinance regarding Water, Sewer and Garbage Regulations
Moved to adopt the Ordinance on 2nd reading
Motion- Vice Mayor Howard               Second- Commissioner Bouie
City Attorney Hoehn read the Ordinance by title only.

Commissioner Carlton
No
Commissioner Bouie
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 4-1

FIRST READING- None

H.  CDBG 2ND PUBLIC HEARING FOR ECONOMIC DEVELOPMENT GRANT
1.  Open Public Hearing and present information included in the draft application
Mr. Fred Fox open the Public Hearing and presented the draft application to the City Commission.

2.  Open the meeting for public comments
Mr. Larry Tilbury asked for further explanation on the routes the water lines will go to run water to the Love’s Travel Center.  Mr. Fox explained the route.

3.  Close the Public Hearing
Mayor Surrency and Mr. Fox closed the Public Hearing.

4.  Consideration of Resolution to submit the CDBG Application
Moved to submit the CDBG application
Motion- Vice Mayor Howard               Second- Commissioner Roberts
City Attorney Hoehn read the Resolution by title only.

Commissioner Carlton
Yes
Commissioner Bouie
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 5-0

5.  Consideration of Community Development Plan Resolution
Moved to approve the Community Development Plan Resolution
Motion- Vice Mayor Howard               Second- Commissioner Bouie      
City Attorney Hoehn read the Resolution by title only

Commissioner Carlton
Yes
Commissioner Bouie
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote 5-0

I.   ~CITIZEN COMMENTS- None

J. ~REPORTS/ANNOUNCEMENTS/INFORMATION
1. City Manager Vause gave an update on weekly events regarding the City of Hawthorne.

2. City Attorney Hoehn- No Report

3. City Commission
*Commissioner Roberts- Would like to nominate Doug Chadwick for citizen of the month for November.  Thank you to City Manager Vause for the Super Senior’s Booklet.
*Commissioner Carlton- Asked questions regarding City Manager pay increase.
*Commissioner Bouie- No Report
*Vice Mayor Howard- No Report

4. Mayor Surrency- League of Cities Joint Meeting October 21, 2014.  High School Homecoming October 23, 2014.  November 6, 2014 Education Forum with Superintendent of Alachua County.

K. ~ADJOURN
The meeting adjourned at 8:10PM.


These minutes are submitted for approval.

                                                                                        
LaKesha H. McGruder, CMC                        Matthew Surrency, Mayor
City Clerk