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City Commission Minutes 02-05-2013
MINUTES
REGULAR COMMISSION MEETING
FEBRUARY 5, 2013
6:30PM

A.  CALL TO ORDER- Mayor Surrency
1.  Invocation- Commissioner Randall
2.  Pledge of Allegiance- Vice Mayor Howard

B.  APPROVAL OF AGENDA
Moved to approve the agenda with additions
Motion- Commissioner Roberts    Second- Vice Mayor Howard

Commissioner Carlton
Yes
Commissioner Randall
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote- 5-0

C.  RECOGNITIONS & GUESTS- None

D.  COMMITTEE REPORTS/PRESENTATIONS/PROCLAMATIONS- None

E.  CITIZEN COMMENTS
1.  Ms. Francis Shanks- Grand opening February 16 at 9:00 for her business Clothing Rejuvenation by Frances.  She will be teaching sewing and alterations and has a small selection of evening wear.

F.  AGENDA ITEMS
1.  City Commission Minutes
A.  Special Commission Meeting January 8, 2013
B.  Regular Commission Meeting January 15, 2013
Moved to approve the minutes for the Special & Regular Commission Meeting







Motion- Commissioner Roberts    Second-Commissioner Randall

Commissioner Carlton
Yes
Commissioner Randall
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote- 5-0

2.  LOCNP RFQ
Representatives from CHW, Jones Edmonds & Wade Trim gave a 10 minute presentation on their proposals for the LOCNP and similar projects they have done.
Moved to accept the staff rankings of CHW, Jones Edmonds, and Wade Trim and direct staff to begin contract negotiations.
Motion- Vice Mayor Howard               Second- Commissioner Randall

Commissioner Carlton
No
Commissioner Randall
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote- 4-1

3.  Waste Pro Contract Renewal
City Manager Vause- Staff is recommending the City renew the contract with Waste Pro for another two years for 2014-2015.  There is no rate increase scheduled at this time.
Moved to approve staff recommendation for the contract renewal.
Motion- Commissioner Randall            Second- Commissioner Roberts
City Attorney Harris read the Resolution by title only.

Commissioner Carlton
Yes
Commissioner Randall
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote- 5-0

4.  Code Enforcement Board Member/Alternates
City Manager Vause- Mr. Jones resigned from the Code Board and alternate Ms. Vivian Wagner has agreed to replace him as a permanent board member.  Mr. Larry Tilbury has submitted an application to be an alternate for the board.
Moved to approve Ms. Wagner as full time Code Enforcement Board Member and Mr. Larry Tilbury as an alternate.






Motion- Commissioner Roberts            Second- Vice Mayor Howard

Commissioner Carlton
Yes
Commissioner Randall
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote- 5-0

5.  Code Enforcement Board
City Manager Vause- Every 3 years the Commission has to reappoint members to serve on the Code Enforcement Board.  The City Clerk spoke with all the members and they have agreed to serve another 3 year term.
Moved to approve the Code Board Members to serve another 3 consecutive years.  (Ms. Ovella Martin, Mr. Gilbert Randall, Ms. Beatrice Sheppard, Ms. Patsy Bertucelli, Ms. Vivian Wagner, Mr. Larry Tilbury-alternate)
Motion- Vice Mayor Howard               Second- Commissioner Randall

Commissioner Carlton
Yes
Commissioner Randall
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote- 5-0

6.  Exemptions to Fl. Municipal Service Tax
City Manager Vause- Staff recommends the approval of the exemption as allowed by FS 166.231 to exempt certain entities’ from paying their tax on the water bill.
Moved to approve the exemption
City Attorney Harris read the Resolution by title only.
Motion- Vice Mayor Howard               Second- Commissioner Carlton

Commissioner Carlton
Yes
Commissioner Randall
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote- 5-0

7.  Waste Water Bank Checking Account
City Manager Vause- Currently the city operates from two main checking accounts.  The General Fund and the Water Fund.  Staff recommends adding another checking account for the Waste Water Fund.
Moved to authorize the Mayor and City Manager to open the bank account for Waste Water Fund at M&S Bank.
Motion- Commissioner Carlton    Second- Commissioner Randall
City Attorney Harris read the Resolution by title only.



Commissioner Carlton
Yes
Commissioner Randall
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote- 5-0

8.  Bank Account Signatures
City Manager Vause- The City of Hawthorne has several bank accounts with M&S Bank and TD Bank where the City Manager is not a signer on the accounts.  Staff recommends that all accounts have the City Manager signature on file in addition to the City Clerk, Mayor and Vice Mayor.
Moved to authorize the Mayor to have the City Manager on all bank signature cards.
Motion- Commissioner Carlton            Second- Commissioner Roberts

Commissioner Carlton
Yes
Commissioner Randall
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote- 5-0

9.  P&Z Board Review of LDR
City Manager Vause- Staff is asking the City Commission to direct the P&Z Board, City Planner and Staff to review and make recommendations for revising the City’s Land Development Regulations and elements of certain zoning districts.
Moved to direct the P&Z Board, City Planner, and Staff to review and make recommendations for changing the LDR and elements of certain zoning districts.
Motion- Commissioner Roberts            Second- Commissioner Carlton

Commissioner Carlton
Yes
Commissioner Randall
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote- 5-0

G.  PUBLIC HEARING
1. SECOND READING- None
2. FIRST READING- None

H.  DISCUSSION
1.  Lindsey-Phillips Park Survey Follow Up
Park & Rec. Director Wynkoop gave an update on the Lindsey Phillips park survey and informed the City Commission he will come back at a later date when the survey is completed.

2.  Future Dates
City Manager Vause presented a calendar for future events for the City of Hawthorne.  All City Commissioners agreed on the future dates presented.
3.  Citizen of Month
Moved to nominate Ms. Jane Segal & HARC for Citizen of the Month for February 2013 and Principal Carter of HMHS and Principal Hartwell of Shell Elementary for Citizen of the Month for March 2013.
Motion- Commissioner Randall            Second- Vice Mayor Howard

Commissioner Carlton
Yes
Commissioner Randall
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote- 5-0

I.  CITIZEN COMMENTS- None

J.  REPORTS/ANNOUNCEMENTS/INFORMATION
1.  City Manager Vause gave an update on pump replacements, WWTP, Lift Stations, Park & Recreation, and Music in the Park,
2.  City Attorney Harris- No report
3.  City Commissioners
        A.  Commissioner Roberts- Park looks great and thank you to the volunteers.  The Seniors will be at HMHS for a reading marathon on February 6.  Sweetheart Valentines Ball February 14 from 5:30-9:00PM at the Hawthorne American Legion.  The tickets are $10.

        B.  Commissioner Carlton- Thank you to the City Manager for getting the streets cleaned.  The street in front of Mr. Russell Hay looks great.

        C.  Commissioner Randall- Thank you to the Historical Society for the festivities at the Hawthorne Museum.  

        D.  Vice Mayor Howard- No Report

        E.  Mayor Surrency- MTPO Meeting on February 4 discussed the County expansions.  Legislative Day March 19-20.

K.  ADJOURN
Moved to adjourn the Regular Commission Meeting
Motion- Vice Mayor Howard               Second- Commissioner Randall

Commissioner Carlton
Yes
Commissioner Randall
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote- 5-0



These minutes are submitted for approval.



                                                                                        
LaKesha H. McGruder, CMC                                Matthew Surrency, Mayor
City Clerk