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City Commission Minutes 10-02-2012
MINUTES
REGULAR COMMISSION MEETING
OCTOBER 2, 2012
6:30PM

A.  CALL TO ORDER- Mayor Surrency
1.  Invocation- Commissioner Randall
2.  Pledge of Allegiance- Commissioner Carlton

B.  APPROVAL OF AGENDA
Moved to approve the agenda
Motion- Vice Mayor Howard               Second- Commissioner Randall

Commissioner Carlton
Yes
Commissioner Randall
Yes
Commissioner Roberts
Not Present
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote- 4-0

C.  RECOGNITIONS & GUESTS- None

D.  COMMITTEE REPORTS/PRESENTATIONS/PROCLAMATIONS
1.  Citizen of the Month Nomination for November
Vice Mayor Howard nominated Mr. Margie Jenkins, a lifelong resident of the City of Hawthorne who will celebrate her 100 birthday in November 2012.

E.  CITIZEN COMMENTS- None

F.  AGENDA ITEMS
1.  City Commission Minutes (Special Comm. Mtg. September 24, 2012)
Moved to adopt the minutes
Motion- Commissioner Randall    Second- Vice Mayor Howard

Commissioner Carlton
Yes
Commissioner Randall
Yes
Commissioner Roberts
Not Present
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote- 4-0
2.  Amendment 4
Mayor Surrency- The amendment makes several changes to the state’s property tax system.  If this amendment pass it will hurt job growth, it’s unfair to Florida residents and treats the same properties differently for tax purposes.

Moved to adopt the Resolution opposing Amendment 4
Motion- Commissioner Carlton    Second- Commissioner Randall

Commissioner Carlton
Yes
Commissioner Randall
Yes
Commissioner Roberts
Not Present
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote- 4-0

3.  Two Fold Agreement
City Manager Vause- this contract is up for renewal.  The contract has the same terms as the previous contract except staff has deleted the services and charges related to lift station inspections which will save the city an estimated $700 per month.

Moved to approve the Resolution and Contract as presented.
Motion- Vice Mayor Howard               Second- Commissioner Carlton

Commissioner Carlton
Yes
Commissioner Randall
Yes
Commissioner Roberts
Not Present
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote- 4-0

4.  Planning Services Contract
City Manager Vause- Staff recommends executing the agreement with ACBOCC for Planning Services for the FY 2012-13.  The agreement is similar to the previous agreement except the cost went from $29K to $25K.

Mr. Chris Dawson, City Planner- Would like to thank the Commission and Staff for allowing him to serve as the Planner for the City of Hawthorne.  He received a promotion with the county and Mr. Mike Castine will be the new Planner for the City of Hawthorne beginning in November.

The City Commission and Staff thanked Mr. Dawson for his services to the City of Hawthorne.

Moved to adopt the Resolution authorizing execution of the agreement with ACBOCC for Planning Services.
Motion- Commissioner Randall    Second- Vice Mayor Howard




Commissioner Carlton
Yes
Commissioner Randall
Yes
Commissioner Roberts
Not Present
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote- 4-0

5.  Florida City Government Week
City Manager Vause- Florida City Government Week is part of an ongoing effort sponsored by the Florida League of Cities (FLC) to raise public awareness about the services that cities perform and to educate the public on how city government works.

Moved to adopt resolution celebrating City Government Week October 22-27, 2012.
Motion- Commissioner Randall    Second- Vice Mayor Howard

Commissioner Carlton
Yes
Commissioner Randall
Yes
Commissioner Roberts
Not Present
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote- 4-0

6.  WSPP Budget
Parks & Rec. Director Wynkoop summarized the recommended budget for the Wild Spaces Public Places Budget.

Mayor Surrency recommended adding the $3,500 truck expense in the HAP & LPP Misc. Improvement line item on the budget.

Moved to approve the budget as presented with the amendments to move the $3,500 truck expense in the HAP & LPP Misc. Improvement line item on the budget.
Motion- Vice Mayor Howard               Second- Commissioner Randall

Commissioner Carlton
No
Commissioner Randall
Yes
Commissioner Roberts
Not Present
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote- 3-1

7.  RFQ 2012-01
Parks & Rec. Director Wynkoop- In this RFQ firms will submit qualification packets in effort to show how qualified they are for the intended project.  Firms will not submit a proposed price for the scope of service.  Instead a staff panel of three will rank and score the qualifications based on which firms are the most qualified to complete the required tasks.

Moved to approve the RFQ as presented
Motion- Commissioner Randall    Second- Vice Mayor Howard

Commissioner Carlton
Yes
Commissioner Randall
Yes
Commissioner Roberts
Not Present
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote- 4-0

G.  PUBLIC HEARING
1.  SECOND READING- None

2.  FIRST READING
A.  LDR 12-2 Floodplain Management Regulations
City Planner Dawson- In order to continue to qualify for the flood insurance program the City must adopt changes to its existing regulations.  The proposed changes are consistent with federal and state law and will allow residents of the city to qualify for federal flood insurance.

Moved to recommend approval of LDR 12-2 Floodplain Management Regulations on First Reading.
Motion- Vice Mayor Howard               Second- Commissioner Randall

Commissioner Carlton
Yes
Commissioner Randall
Yes
Commissioner Roberts
Not Present
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote- 4-0

B.  LDR 12-4 Sign Regulations Amendments
City Planner Dawson summarized the changes being suggested for the sign ordinance and believes these changes are better suited for the City of Hawthorne.  The P&Z Board recommends approval.

Moved to recommend approval of LDR 12-4 on First Reading
Motion- Commissioner Randall    Second- Commissioner Carlton

Commissioner Carlton
Yes
Commissioner Randall
Yes
Commissioner Roberts
Not Present
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote- 4-0

H.  DISCUSSION- None

I.  CITIZEN COMMENTS- None

J.  REPORTS/ANNOUNCEMENTS/INFORMATION
1.  City Manager Vause gave an update on Town Hall Meeting at City Hall October 9 @ 6PM, Next CRA Meeting November 14 @ 2PM, down trees, fire prevention week, firehouse workshop, vacation date, fall calendar, lift stations, Park & Rec. Department, and Florida Boaters Improvement Grant.

2.  City Attorney Harris- None

3.  City Commission
Commissioner Randall- None

Commissioner Carlton- wanted an update on the recent sewer problems.  City Manager Vause explained there was some back and we had a force main break.

Vice Mayor Howard- None

Mayor Surrency- Shell Elementary PTA yard sale at the football stadium October 6, Soccer Games October 13 & 27 at the City Recreation Park, Music in the Park October 19, Fall Festival October 27.

K.  ADJOURN
Moved to adjourn the meeting
Motion- Commissioner Carlton    Second- Vice Mayor Howard

Commissioner Carlton
Yes
Commissioner Randall
Yes
Commissioner Roberts
Not Present
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote- 4-0

These minutes are submitted for approval.


                                                                                                
LaKesha H. McGruder, CMC                                Matthew Surrency, Mayor
City Clerk