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City Commission Minutes 08-21-2012
MINUTES
CITY COMMISSION MEETING
AUGUST 21, 2012
6:30PM

A.  CALL TO ORDER- Mayor Surrency
        1.  Invocation- Commissioner Randall
        2.  Pledge of Allegiance- Commissioner Carlton

B.  APPROVAL OF AGENDA
Moved to approve the agenda with additions
Motion- Commissioner Roberts            Second- Commissioner Randall

Commissioner Carlton
Yes
Commissioner Randall
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote- 5-0

C.  RECOGNITIONS & GUESTS- None

D.  COMMITTEE REPORTS/PRESENTATIONS/PROCLAMATIONS
1.  Audit- Sexton & Schnoll
Sexton & Schnoll presented the City of Hawthorne Audit for the year ending September 30, 2011.
Ms. Cecelia Burris discussed the city financial condition and informed the City Commission and public the city financial condition has improved this year.
Mr. Marc Schnoll discussed the audit findings for the City of Hawthorne and informed the City Commission and public that staff has already made the corrections and the city is moving the right direction.

2.  Antenna Buy Out
Ms. Larry Segal, representative from Unison gave a presentation on an Antenna Buy Out.  Unison would purchase a lease for an easement and put up the new equipment on the side of the easement and this would generate revenue for the City of Hawthorne.

E.  CITIZEN COMMENTS- None

F.  AGENDA ITEMS
1.  City Commission Minutes
    Amended City Commission Meeting (July 17, 2012)
    City Commission Meeting (August 7, 2012)
Moved to approve the July 17, 2012 Amended Minutes and the August 7, 2012 Commission Minutes.
Motion- Vice Mayor Howard                       Second- Commissioner Roberts

Commissioner Carlton
Yes
Commissioner Randall
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote- 5-0

2.  Historic Hawthorne Memory Brick
City Manager Vause- The Hawthorne Area Community Foundation started a Memory Brick program in 2009 and they are seeking permission to place the memory bricks at the City Museum.
Moved to approve HACF to place the memory bricks at the City Museum.
Commission Randall                              Second- Commissioner Carlton

Commissioner Carlton
Yes
Commissioner Randall
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote- 5-0

3.  Cemetery Association Update
City Manager Vause gave an update at Commissioner Carlton’s request on the progress on the Cemetery Association and the upcoming vacancies.  As of this date no one is willing to fill the duties of the Cemetery Association Board and Staff will have to be trained to meet the duties of the Cemetery Association.

4.  Roof Repair at City Hall
City Manager Vause- The roof at City Hall has developed two leaks in the Masonic Lodge area.  Staff is seeking direction on the roof repairs and asking how much of the roof repairs is the Masonic Lodge responsible for?

Mayor Surrency- Masons are responsible for 37% and the City is responsible for 63%

5.  Roof Repair at City Museum
City Manager Vause- The roof at the City Museum has developed two leaks.  Mac Johnson gave a courtesy bid with two options for repair.  Staff is recommending the roof be repaired quickly.

Moved to do the repair and not to exceed $1K.
Motion- Commissioner Carlton                    Second- Commissioner Randall

Commissioner Carlton
Yes
Commissioner Randall
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote- 5-0

6.  Temporary Use of Fire Department
Commissioner Roberts- Life Enrichment needs a larger meeting place because the membership has increased.  Asking the City Commission to think of allowing us to use the fire building until Alachua County Fire & Rescue decide if they will come back.

7.  Old Health Department Property
Commissioner Roberts- After the building is burned down is asking the City Commission to consider using the property as a future site for the Life Enrichment Center.

* Commissioner Carlton had to leave the meeting at this time*

8.  City Manager Contract
City Attorney Harris- Before you is copy of the current and proposed City Manager contract.  The only changes were the term and salary.

The City Commission and Staff discussed the proposed contract.  The item will come back before the City Commission at the September 4, 2012 Commission Meeting.

9.  Citizen of the Month
Mayor Surrency- He originally nominated Mr. Carl Lee Grimes.  Are there any other nominations?
Moved to accept the nomination for Mr. Carl Lee Grimes
Motion- Vice Mayor Howard                               Second- Commissioner Randall

Commissioner Carlton
Not Present
Commissioner Randall
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote- 4-0

G.  PUBLIC HEARING
1.  SECOND READING- None
2.  FIRST READING- None

H.  DISCUSSION- None

I.  CITIZEN COMMENTS- None

J.  REPORTS/ANNOUNCEMENTS/INFORMATION
City Manager Vause gave an update on the City’s current conditions and informed everyone of the CRA Meeting on September 12 @ 10AM.

City Attorney Harris- None

Commissioner Roberts- None

Commissioner Randall- None

Vice Mayor Howard- None
Mayor Surrency- Hope for Hawthorne Back to School Bash was great.  Brown Bag seminar by the First United Methodist Church on August 15, 2012 10:00AM-Noon on Home Security.  Boat ramp is now completed.

K.  ADJOURN
Moved to adjourn
Motion- Commissioner Roberts            Second- Commissioner Randall

Commissioner Carlton
Not Present
Commissioner Randall
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Yes
Mayor Surrency
Yes
Vote- 4-0

These minutes are submitted for approval.



                                                                                        
LaKesha H. McGruder, CMC                        Matthew Surrency, Mayor
City Clerk