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City Commission Minutes 04-17-2012
MINUTES
REGULAR COMMISSION MEETING
APRIL 17, 2012
6:30PM

A.  CALL TO ORDER- Mayor Surrency
    1.  Invocation- Commissioner Roberts
    2.  Pledge of Allegiance- Commissioner Carlton

B.  APPROVAL OF AGENDA
Moved to approve the agenda with amendments.
Motion- Commissioner Roberts            Second- Commissioner Carlton

Commissioner Carlton
Yes
Commissioner Randall
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Not Present
Mayor Surrency
Yes
Vote- 4-0

C.  RECOGNITIONS & GUESTS- None

D.  COMMITTEE REPORTS/PRESENTATIONS/PROCLAMATIONS
1.  Code Enforcement Update
CEO Al Davis gave a quarterly update on the Code Enforcement for the City of Hawthorne.  

2.  Library Appreciation Month Proclamation
Mayor Surrency read the proclamation making April 2012 Library Appreciation Month in the City of Hawthorne.
Ms. Memree Stewart thanked the City Commission for adopting this Proclamation.

E.  CITIZEN COMMENTS- None

F.  AGENDA ITEMS
1.  City Commission Minutes (April 3, 2012 Workshop & April 3, 2012 Commission Meeting)
Moved to approve the April 3, 2012 Commission Workshop & Commission Meeting Minutes.
Motion- Commissioner Randall            Second- Commissioner Roberts



Commissioner Carlton
Yes
Commissioner Randall
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Not Present
Mayor Surrency
Yes
Vote- 4-0

2.  Resolution- Qualifying for City Election
City Manager Vause informed the City Commission that the City of Hawthorne’s Charter requires the City Commission to adopt a Resolution qualifying the 2012 City Election which begins April 16, 2012 through April 25, 2012.

Moved to approve the Resolution qualifying the 2012 City Election.
Motion- Commissioner Roberts            Second- Commissioner Randall

Commissioner Carlton
Yes
Commissioner Randall
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Not Present
Mayor Surrency
Yes
Vote- 4-0

3.  Personnel Policy
City Manager Vause- The recommend changes were reviewed at the April 3, 2012 workshop and incorporated in the final draft.  The outside employment form has been created and will be incorporated as requested.  The drug free work place and safety policies are now incorporated in the final draft as well.

Moved to adopt the personnel policy as presented in Final Draft dated April 17, 2012.
Motion- Commissioner Randall            Second- Commissioner Roberts

Commissioner Carlton
No
Commissioner Randall
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Not Present
Mayor Surrency
Yes
Vote- 3-1

4.  Payment for Fire Truck Mechanic Mr. Jeff Miller
City Manager Vause- The City Commission voted at the February 7, 2012 meeting to pay Mr. Miller $1,875 for the work he performed on the fire truck from the proceeds of the sale of the police car.  Mr. Miller is going in the hospital for knee surgery and will be out of work for some time.  Staff is asking to pay him his fees now of $1,875.

Moved to adopt the resolution to direct staff to pay Mr. Miller $1,875 for services rendered.
Motion- Commissioner Randall            Second- Commissioner Roberts



Commissioner Carlton
Yes
Commissioner Randall
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Not Present
Mayor Surrency
Yes
Vote- 4-0

5.  City Manager Review
City Attorney Harris- Would like to encourage the City Commission to fill out review forms and submit them to the City Clerk.  These forms are public information.  These forms will give the City Manager an idea of how she is doing.

G.  PUBLIC HEARING
1.  SECOND READING- None
2.  FIRST READING- None

H.  DISCUSSION
1.  Nomination of Cemetery Association Committee
City Manager Vause- Reminder that we need each Commissioner to nominate someone to serve on the Cemetery Committee.

2.  Agenda Items for Joint Meeting
City Manager Vause- If its ok with the City Commission I would like the following to go on the Joint Meeting with the County:  Fire House, Alachua County Housing, Economic Development, Roads.  The City Commission agreed those topics were good.

3.  Dates for the CPR Class
City Manager Vause- The CPR instructor has asked the City Commission to decide on a date for your CPR Class.  This class is not required.
The City Commission agreed June 23, 2012 will be a good day for the CPR Class.

4.  Schedule date for 6 month financial review workshop
City Manager Vause asked the City Commission to schedule a day to review the 6 months financial status of the City.
The City Commission decided May 1, 2012 at 5:00PM.

I.  CITIZEN COMMENTS- None

J.  REPORTS
City Manager Vause- Got tied up on a conference call and didn’t finish her report.  She will put a copy in each City Commissioner’s box.

City Attorney Harris- None

Commissioner Roberts- CR 2082 need street lights in front of the High School.  Communicom Cable is very bad and we should look into bringing in COX Cable.  City Attorney Harris- Discussed this option with the City Manager today and they will look further into that.

Commissioner Carlton- None

Commissioner Randall- City have a 3-5 year contract with Communicom and in that contract it should be an option to get out of the contract.  City Attorney Harris- We have looked but we don’t have a current contract.  The last contract expired in 2006.  Commissioner Randall also gave a name for a new appointee to the Parks & Recreation Board- Mr. Lenton Herring Sr.

Mayor Surrency- the 80th Annual Homecoming Committee is selling t-shirts for $10 as a fund raiser for the Homecoming.

K.  ADJOURN
Moved to adjourn the meeting at 7:45PM
Motion- Commissioner Carlton            Second- Commissioner Roberts

Commissioner Carlton
Yes
Commissioner Randall
Yes
Commissioner Roberts
Yes
Vice Mayor Howard
Not Present
Mayor Surrency
Yes
Vote- 4-0


These minutes are submitted for approval.


                                                                                        
LaKesha H. McGruder, CMC                        Matthew Surrency, Mayor
City Clerk