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City Commission Minutes 05-03-2011
MINUTES
REGULAR COMMISSION MEETING
MAY 3, 2011

A.  CALL TO ORDER- Mayor Randall
        1.  Invocation- Mayor Randall
        2.  Pledge of Allegiance- Commissioner Carlton

City Commission Present:  Commissioners Roberts, Carlton and Carter, Vice Mayor Surrency and Mayor Randall.  Staff Present:  ICM Vause, City Attorney Harris, City Clerk McGruder, City Planner Dawson and Parks & Recreation Director Wynkooop.

B.  APPROVAL OF AGENDA
Moved to approve the agenda with amendments (move item G up on the agenda do the guest being present and add under Discussion, the Voice of Hawthorne)
Motion- Commissioner Roberts            Second- Commissioner Carlton

Commissioner Carter
Yes
Commissioner Carlton
Yes
Commissioner Roberts
Yes
Vice Mayor Surrency
Yes
Mayor Randall
Yes

Vote- 5-0

C.  RECOGNITIONS & GUESTS
1.  Sheriff Sadie Darnell- Alachua County Sheriff Dept
Sheriff Darnell introduced her staff and gave a 10 minute presentation on the 2010 annual activity report for the City of Hawthorne.

2.  Ms. Dayna Miller- Waste Pro
Ms. Miller introduced other staff members from Waste Pro and gave a presentation on the new safety community watch program called “Waste Pro-Tection.”

D.  COMMITTEE REPORTS/PRESENTATIONS/PROCLAMATIONS- None

G.PUBLIC HEARING
1.  SECOND READING
A.  Ordinance amending section 2-246 of the Code of Ordinances

City Attorney Harris read the Ordinance by title only.

Moved to adopt the Code Enforcement Lien Ordinance amending section 2-246 on 2nd reading.
Motion- Vice Mayor Surrency                     Second- Commissioner Carter

Commissioner Carter
Yes
Commissioner Carlton
Yes
Commissioner Roberts
Yes
Vice Mayor Surrency
Yes
Mayor Randall
Yes

Vote- 5-0

B.  Ordinance amending FY 2010-2011 Budget

ICM Vause read the Ordinance by title only.
Moved to adopt the Ordinance for the amended budget for FY 2010-2011 on 2nd reading.
Motion- Commissioner Carter                     Second- Vice Mayor Surrency

Commissioner Carter
Yes
Commissioner Carlton
No
Commissioner Roberts
Yes
Vice Mayor Surrency
Yes
Mayor Randall
Yes

Vote- 4-1

2.  FIRST READING
A.  LDR 11-1 Villages of Hawthorne Planned Unit Development Amendment

City Planner Dawson summarized the PUD adopted by Ordinance 2009-27 and gave the substantial changes being made in LDR 11-1.

Mr. Gary Goldberg- Villages of Hawthorne- Showed photos of the type of homes being built on the property being discussed.

Moved to approve LDR 11-1 on 1st reading.
Motion- Vice Mayor Surrency                     Second- Commissioner Carlton

Commissioner Carter
Yes
Commissioner Carlton
Yes
Commissioner Roberts
Yes
Vice Mayor Surrency
Yes
Mayor Randall
Yes

Vote- 5-0

B.  Ordinance providing the City Commission may serve as the P&Z Board & Board of Adjustments

City Planner Dawson- City Charter requires the City Commission to appoint a P&Z Board.  Because of the lack of participation from the current P&Z Board this ordinance will allow the City Commission to propose an amendment by separate ordinance to allow it to serve as the P&Z Board if needed.  Because this is a Charter amendment this must go on the election ballot.

Moved to adopt Ordinance allowing the City Commission to serve as the P&Z Board on 1st reading & proceed to the June 2011 election.
Motion- Commissioner Carter                     Second- Commissioner Roberts

Commissioner Carter
Yes
Commissioner Carlton
Yes
Commissioner Roberts
Yes
Vice Mayor Surrency
Yes
Mayor Randall
Yes

Vote- 5-0

E.  CITIZEN COMMENTS
Mr. John Martin- spoke on water issues being faced in the City of Hawthorne regarding changing the water rates and the upcoming rate study.

Mr. Gene Thomas- representing Ms. Beverly McCoyn- wants to annex into the City of Hawthorne but wants the guarantee the zoning will be changed to commercial.  The property is on SE Hawthorne Road on the south side.

City Planner Dawson- Did speak with Mr. Thomas and gave him the outlines for the process to annex the property into the city.

F.  ROUTINE ITEMS
1.  City Commission Minutes
April 12, 2011 City Commission Meeting
April 15, 2011 City Commission Workshop
April 19, 2011 Special Commission Meeting

Moved to approve the April 12, 2011 City Commission Minutes
Motion- Vice Mayor Surrency                     Second- Commissioner Carlton

Commissioner Carter
Yes
Commissioner Carlton
Yes
Commissioner Roberts
Yes
Vice Mayor Surrency
Yes
Mayor Randall
Yes

Vote- 5-0

Moved to approve the April 15, 2001 City Commission Workshop
Motion- Commissioner Roberts            Second- Vice Mayor Surrency

Commissioner Carter
Yes
Commissioner Carlton
Yes
Commissioner Roberts
Yes
Vice Mayor Surrency
Yes
Mayor Randall
Yes

Vote- 5-0

Moved to approve the April 19, 2011 Special Commission Minutes
Motion- Vice Mayor Surrency                     Second- Commissioner Carter

Commissioner Carter
Yes
Commissioner Carlton
Yes
Commissioner Roberts
Yes
Vice Mayor Surrency
Yes
Mayor Randall
Yes

Vote- 5-0

2.  Resolution calling the Annual Election- ICM Vause
ICM Vause read the Resolution by title only
Moved to approve the Resolution calling the 2011 Annual Election.
Motion- Commissioner Roberts            Second- Commissioner Carlton

Commissioner Carter
Yes
Commissioner Carlton
Yes
Commissioner Roberts
Yes
Vice Mayor Surrency
Yes
Mayor Randall
Yes

Vote- 5-0

3.  Resolution approving Lift Station Pump purchase-ICM Vause
ICM Vause read the Resolution by title only and gave the staff recommendations.
Moved to purchase new pumps for the lift station instead of repairing the old pumps.
Motion- Commissioner Carlton                    Second- Commissioner Carter

Commissioner Carter
Yes
Commissioner Carlton
Yes
Commissioner Roberts
Yes
Vice Mayor Surrency
Yes
Mayor Randall
Yes

Vote- 5-0

4.  Charter Amendments- City Attorney Harris
City Attorney Harris- If the Resolutions coming before you is passed please include in your motion that the Resolution shall go on the June 2011 election ballot.

A.  Resolution for City Manager to furnish a fidelity bond
Moved to approve the Resolution for City Manager to furnish a fidelity bond.
Motion- Vice Mayor Surrency                     Second- Commissioner Carter

Commissioner Carter
Yes
Commissioner Carlton
Yes
Commissioner Roberts
Yes
Vice Mayor Surrency
Yes
Mayor Randall
Yes

Vote- 5-0

B.  Resolution for procedure to follow when an adopted city budget is unbalanced
Moved to approve the Resolution for procedure to follow when an adopted city budget is unbalanced.
Motion- Vice Mayor Surrency                     Second- Commissioner Carter

Commissioner Carter
Yes
Commissioner Carlton
Yes
Commissioner Roberts
Yes
Vice Mayor Surrency
Yes
Mayor Randall
Yes

Vote- 5-0

C.  Resolution for City Manager removed by misfeasance or malfeasance shall not receive severance compensation
Moved to approve the Resolution for City Manager removed by misfeasance or malfeasance shall not receive severance compensation
Motion- Commissioner Roberts            Second- Commissioner Carlton

Commissioner Carter
Yes
Commissioner Carlton
Yes
Commissioner Roberts
Yes
Vice Mayor Surrency
Yes
Mayor Randall
Yes

Vote- 5-0

D.  Resolution requiring the City Manager shall operate as a fiscal conservative and maintain city solvency.
Moved to approve the Resolution requiring the City Manager shall operate as a fiscal conservative and maintain city solvency.
Motion- Commissioner Roberts            Second- Vice Mayor Surrency

Commissioner Carter
Yes
Commissioner Carlton
Yes
Commissioner Roberts
Yes
Vice Mayor Surrency
Yes
Mayor Randall
Yes
Vote- 5-0

E. Resolution mandating certain investigation appointment & compensation requirements
Moved to approve the Resolution mandating certain investigation appointment & compensation requirements
Motion- Vice Mayor Surrency                     Second- Commissioner Roberts

Commissioner Carter
Yes
Commissioner Carlton
Yes
Commissioner Roberts
Yes
Vice Mayor Surrency
Yes
Mayor Randall
Yes

Vote- 5-0

F.  Resolution mandating the City Manager prepares and submits a balance annual budget & 5 year capital program
Moved to approve the Resolution mandating the City Manager prepares and submits a balance annual budget & 5 year capital program
Motion- Commissioner Roberts            Second- Vice Mayor Surrency

Commissioner Carter
Yes
Commissioner Carlton
Yes
Commissioner Roberts
Yes
Vice Mayor Surrency
Yes
Mayor Randall
Yes

Vote- 5-0

G.  Resolution mandating the City Manager make available a monthly finance & administrative activity report
Moved to approve the Resolution mandating the City Manager make available a monthly finance & administrative activity report
Motion- Commissioner Roberts            Second- Commissioner Carlton

Commissioner Carter
Yes
Commissioner Carlton
Yes
Commissioner Roberts
Yes
Vice Mayor Surrency
Yes
Mayor Randall
Yes

Vote- 5-0

H.  Resolution mandating the City Manager has a continuing duty to keep the Commission fully advised as to the financial condition & future needs of the City
Moved to approve the Resolution mandating the City Manager has a continuing duty to keep the Commission fully advised as to the financial condition & future needs of the City
Motion- Commissioner Roberts            Second- Commissioner Carlton


Commissioner Carter
Yes
Commissioner Carlton
Yes
Commissioner Roberts
Yes
Vice Mayor Surrency
Yes
Mayor Randall
Yes

Vote- 5-0

I.  Resolution adding expenditure cap of $5K for City Manager expenditures
Moved to adopt the Resolution adding expenditure cap of $5K for City Manager expenditures
Motion- Commissioner Roberts                    Second- Vice Mayor Surrency

Commissioner Carter
Yes
Commissioner Carlton
Yes
Commissioner Roberts
Yes
Vice Mayor Surrency
Yes
Mayor Randall
Yes

Vote- 5-0

J.  Resolution requiring the City Manager to maintain a General Account system for the City & each office, department, & agency & exercise financial budgetary control over same
Moved to adopt the Resolution requiring the City Manager to maintain a General Account system for the City & each office, department, & agency & exercise financial budgetary control over same
Motion- Vice Mayor Surrency                     Second- Commissioner Carter

Commissioner Carter
Yes
Commissioner Carlton
Yes
Commissioner Roberts
Yes
Vice Mayor Surrency
Yes
Mayor Randall
Yes

Vote- 5-0

K.  Resolution requiring the City Manager to provide reports to the City Commission as required, concerning operation of City Departments, Offices & Agencies
Moved to adopt the Resolution requiring the City Manager to provide reports to the City Commission as required, concerning operation of City Departments, Offices & Agencies
Motion- Vice Mayor Surrency                     Second- Commissioner Carlton

Commissioner Carter
Yes
Commissioner Carlton
Yes
Commissioner Roberts
Yes
Vice Mayor Surrency
Yes
Mayor Randall
Yes

Vote- 5-0

L.  Resolution requiring City Manager be responsible for producing & maintaining a personnel rules & regulations manual for Commission approval
Moved to adopt the Resolution requiring City Manager be responsible for producing & maintaining a personnel rules & regulations manual for Commission approval
Motion- Vice Mayor Surrency                     Second- Commissioner Roberts

Commissioner Carter
Yes
Commissioner Carlton
Yes
Commissioner Roberts
Yes
Vice Mayor Surrency
Yes
Mayor Randall
Yes

Vote- 5-0

M. Resolution providing the Mayor shall be elected by the electors on an annual basis as opposed to being appointed by the Commission
Moved to NOT approve the Resolution providing the Mayor shall be elected by the electors on an annual basis as opposed to being appointed by the Commission at this time.
Motion- Vice Mayor Surrency                     Second- Commissioner Carter

Commissioner Carter
Yes
Commissioner Carlton
Yes
Commissioner Roberts
Yes
Vice Mayor Surrency
Yes
Mayor Randall
Yes

Vote- 5-0

N.  Resolution requiring personnel appropriations within a budget shall be kept separate from other funding categories & not modified without Commission approval.
Moved to adopt the Resolution requiring personnel appropriations within a budget shall be kept separate from other funding categories & not modified without Commission approval for each budget year.
Motion- Commissioner Carlton                    Second- Commissioner Roberts

Commissioner Carter
Yes
Commissioner Carlton
Yes
Commissioner Roberts
Yes
Vice Mayor Surrency
Yes
Mayor Randall
Yes

Vote- 5-0

H.  DISCUSSION
Voice of Hawthorne- Commissioner Roberts
Thank you to ICM Vause for doing and putting out the City of Hawthorne news letter.  Would like to see the City of Hawthorne also support the Voice of Hawthorne magazine done by Ms. Jackie Hutchinson, because the information is different and we should support our local magazine.
I.  CITIZEN COMMENTS
Ms. Vivian Wagner- Sunrise service in the City Park was very positive.

J.  REPORTS
ICM Vause- Gave update on City Staff, City Finances, City Wide News letter, Well House roof, FDEP, New Well Tower, Fire House Roof, WWTP, Fire Truck bids, Alachua County Fire Rescue doing training exercise at the City’s fire station, Recreation & Parks/CRA.

City Attorney Harris- No Report

Commissioner Roberts- Thank you to everyone that supported the senior program & can the seniors use the fire station as a meeting center?
ICM Vause- Roof at fire station does have asbestos & advise against using the building as a public meeting place.

Commissioner Carlton- No Report

Commissioner Carter- No Report

Vice Mayor Surrency- On May 24 the Florida League of Cities will be at Hawthorne City Hall for our meeting.

Mayor Randall- Thank you to the ICM for doing a great job on the City Newsletter.

K.  ADJOURN
Moved to adjourn the Commission Meeting at 10:55PM
Motion- Vice Mayor Surrency                     Second- Commissioner Roberts

Commissioner Carter
Yes
Commissioner Carlton
Yes
Commissioner Roberts
Yes
Vice Mayor Surrency
Yes
Mayor Randall
Yes

Vote- 5-0

These minutes are submitted for approval.

                                                                                                
LaKesha H. McGruder, CMC                                Eleanor Randall, Mayor
City Clerk